JOB PURPOSE

To drive & execute the coal sourcing function effectively with proper planning ,Liasioning and analysis of various sources of coal with better quality and optimized cost

ORGANISATION CHART

Head –Coal Sourcing &Logistics --> Manager- Coal Sourcing & Coal Logistics --> Reports To --> Position Title

KEY ACCOUNTABILITIES

Responsibilities

Key Performance Indicators (KPIs)

Key Accountabilities:

• Formulation of Strategy and planning for coal procurement through various modes like FSA, E-Auction, Imported Coal and open market to meet the Business Plan Targets.
• Review the coal AOP plans prepared by the planning / Head Operations.
• Participation and procurement of coal Under E-auction (Forward & Shakti)
• Financial Proposals for coal procurement.
• Review parity sheets to evaluate landed cost of alternate grades of coal.
• Preparation of Monthly MIS and MRM data.
• Review & assist in awarding of contracts relating to transportation, open market, AMM & Handling.
• GRN processing and Reconciliation of Coal quantity with vendors.
• Clearing of GRIR and open items dump of Coal Companies, Railways and Vendors.
• Liasioning with WCL for planning, procurement, Coal materialization, quality and reconciliation.
• Liasioning with Railways for rake movement and Waival of Demurrage Charges.
• Finalize on the sourcing of coal from the respective geographies.
• Finalize on the pricing benchmarks for coal procurement by geography Oversee physical coal procurement process.
• Supervise Operation of coal movement by Rail, Road.
• Rake loading and movement of import coal at Port.
• Review and assist actual dealing activities for coal procurement.
• Preparation of RFQ/tender document, inviting offers, bid evaluation & preparation of price comparison chart.
• Formulation of Standard Operating Procedure for procurement activities & circulation to all team members.
• Network with suppliers & negotiate term contracts with suppliers.
• Implement risk management processes and systems.
• Oversee execution of the Risk Committee mandates.
• Implement processes and a limit framework to monitor activities on an ongoing basis.
• Implement performance management and reporting systems and MIS Standardize processes.
• Monitoring and control of the Fuel (Coal) Management Activities to achieve fuel availability at optimum cost and as per scheduled generation plans.
• Monitoring and controlling turnaround time of orders & dispatches and Just-in-time (JIT) inventories in the port /warehouses/mines.

• Plan Vs Actual.
• Audit Remark.
• Reviews.

Cost Control:

• Procurement of coal from domestic sources at optimum cost through tenders, inviting offers and negotiations.
• Monitoring and control of the Fuel (Coal) Management Activities to achieve fuel availability at optimum cost and as per scheduled generation plans.
• Assist in finalize on the benchmark pricing in case of e-Auction and term agreements with suppliers.
• Assist in negotiate and finalize contracts relating to transportation, open market, AMM & Handling with a view to fix landed cost of coal.

• Benchmarked Vs Actual.
• Audits.
• Reviews.

KEY ACCOUNTABILITIES - Additional Details

Responsibilities

Key Performance Indicators (KPIs)

Stake holder Management:

• Lisioning with coal companies (WCL & SECL), Railways, Port & other external & internal vendors.
• Liasioning with Supplier, Transporter, AMM agents, Shipping Company, port, Customs, Stevedore & Railways for smooth, hassle free & timely delivery of coal at power plant.
• Liasioning and Coordination with Third party Coal sampling agencies for assurance of quality.
• Counterparty/Supplier relationship management.

• Goodwill established.
• NCRS/ Noncompliance received.
• Targeted timeline Vs Actual.

Team Development:

• Engage with team members to motivate and foster teamwork;
• Understand and address concerns in getting desired result in terms of output.
• Collaborative environment with internal stake holders.

• Team feedback.
• No of attrition.

EXTERNAL INTERACTIONS

• Regular interaction with different ranks official of, CIL, WCL, SECL and Railways.
• Liaising with coal companies (CIL, SECL & WCL), Railways, Coal company laboratories, sales Deptt, and Coal Sampling Agencies.
• Coordination with coal companies, transport agency and mine end team along with railways for smooth, hassle free & timely delivery of coal at power plant.

INTERNAL INTERACTIONS

• Interaction with Cross functional team, COO, Dy. Plant Head, Head CHP, Head Chemistry, MAG etc.
• Coordination with Coal Handling team for proper coal yard management
• C & C: for GRN Process, Service entry & issue of work orders.
• Coordination with stores department.
• Security Dept : for in plant Traffic control.

FINANCIAL DIMENSIONS

• Project handled for inward Outward coal movement to the tune of Rs 1500 Cr.
• AOP around 1000 Cr

OTHER DIMENSIONS

• Handle the team size of 15-20 people for coal yard unloading operation and coal loading at mines.

EDUCATION QUALIFICATIONS

• Bachelor’s Degree in Mechanical Engineering

RELEVANT EXPERIENCE

• 18 Years of Experience in Coal Washery Operation, Procurement and Logistics.

COMPETENCIES