Provides advancedexecutive assistant andadministrative support to theVice President of EPD Indiaand the EPDDivisionProvidessupport tootherfunction andofficebasedleaders in managing the functions and responsibility of VP’s office as may beneeded.Supportsthe processes and practices of the organisation as may be needed in EPD India region.

CORE JOB RESPONSIBILITIES

• • Responsibilities include all administrative functions of the department:responding to requirements,phonescalls,queries andcalendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning,creatingormodifyingbusiness documents,collating / compilingpresentations,handling teleconferenceetc.
  • May include someproject management andsupport for tracking budget expenditures.
  • Coordinates andmaintainsdepartmental files, as assigned, in compliance with corporate andlocal requirements, coordinates with Areaand corporateasrequired
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and on boarding.Supports 3rdParty Contractor Management incl udingexpenses, onboarding, coordination with 3rdParty Admin team.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;establishingpersonal networks; participating in professional societies.
  • Support VP EPD India with any other responsibility as may be assigned by the management.

Education Level

Major/Field of Study

Bachelor’s Degree

Prior experience and Degree in Secretarial function preferred.

MINIMUM WORK EXPERIENCE

Experience

Experience Details

5+ years previous admin experience or equivalent.