Job Description

About the Role

The Assistant Manager / Manager, CEO’s Office, provides high level administrative, operational, and strategic planning support to ensure the seamless execution of the CEO’s Office priorities.

This is a position tailored for a business-minded professional who can look beyond basic administration to drive enterprise level planning processes, strengthen cross-functional execution, and ensure the CEO’s Office operates with clarity, discipline, and data-driven insight. The ideal candidate will be an exceptional, proactive coordinator capable of managing complex schedules, analysing executive data, and acting as a professional, trusted gateway for internal leadership and key external partners, clients, and joint-venture stakeholders.

How you’ll make an impact

Enterprise Planning & Business Partnering

• Performance Tracking: Support the CEO’s office in driving and tracking enterprise level planning processes and Business Unit KPI monitoring.
• Data Analysis & Executive Dashboarding: Consolidate, analyse, and format business data and operational updates from functional heads to ensure the CEO is briefed with data-driven insights ahead of key reviews.
• Special Projects Coordination: Participate in and actively drive the progress of special cross-functional projects, business cases, and strategic initiatives as defined by the CEO.
• Action Item Governance: Track and follow up on critical action items, operational deliverables, and decisions arising from FPS management meetings, ensuring accountability and timely execution across all departments.

Executive Coordination & Calendar Management

• Calendar Support: Manage and protect the CEO’s calendar, prioritizing high value engagements. Coordinate key strategic alignment meetings for the CEO’s Office to ensure seamless synchronization across support functions.
• External Stakeholder Liaison: Act as a professional gateway for external stakeholders (investors, joint venture partners, government regulators and clients). Coordinate site visits, external project presentations, and corporate briefings.
• Travel & Logistics: Organize comprehensive travel itineraries, flights, transport, and accommodation for the CEO local and overseas business commitments.
• Expense Administration: Handle timely compilation, verification and submission of travel expenses, corporate claims, and invoices in compliance with Group financial policies.
• Onboarding & Offboarding Coordination: Support end-to-end operational workflows for new joiners and departing staff within the CEO’s Office, where required

Content Preparation & Communications Collaboration

• Presentation Development: Proactively gather briefing materials, financial/operational data, and pre-reads. Compile and format visually polished presentation slides and strategic reports for the CEO.
• Decision Oriented Documentation: Produce high quality, decision-oriented meeting minutes capturing key strategic points, decisions, owners, deadlines, and required escalations.
• Strategic Event Oversight: Plan and support high-value executive engagements (leadership retreats, strategic off-sites, and townhalls), aligning logistical excellence with content preparedness together with the leadership and guidance from FPS Communications & Branding team, where appropriate.
• Risk & Backup Management: Proactively identify and escalate potential conflicts, related-party matters, or unclear mandates. Serve as a shared resource and backup support to other corporate divisions when required.

What you’ll bring

• Minimum 5–8 years of experience in a high-level Business Administration, Corporate Operations, or Executive Assistant role supporting C-level executives. A background in business management or office operations is highly valued (real estate or developer industry experience is an advantage).
• A structured, business-minded coordinator who understands corporate structures and can intuitively prioritize tasks based on strategic goals. The ideal candidate has strong potential and ambition to grow into a corporate manager or project leader role.
• Strong strategic thinking to align initiatives with organizational goals, paired with a meticulous eye for detail to ensure all execution, reporting, slide formatting and executive-level outputs are presented flawlessly.
• Polished, professional verbal and written communication skills, with the capability to engage confidently and effectively with senior internal executives, Group FELT leaders, Office Managers, and key external clients.
• Highly organized, proactive, and resilient; capable of multitasking, managing multiple competing priorities, and driving project deadlines without losing focus on critical details.
• Proven ability to handle highly sensitive, confidential business and personnel information with the highest levels of integrity, absolute discretion, and ethical standards.

What you can look forward to

Join a dynamic CEO's Office where you'll gain a front-row seat to strategic decision-making, business planning, and enterprise-wide initiatives. Working closely with the CEO and senior leadership team, you'll play a key role in driving critical projects, tracking business performance, and shaping priorities that influence the organisation's growth. Beyond executive coordination, you'll have the opportunity to partner with business leaders across functions, engage with external stakeholders, and develop valuable experience in corporate strategy, project management, and executive operations. This is an ideal role for a high-potential professional seeking to accelerate their career and grow into a future corporate manager, business partner, or strategic project leader.