Job Description

Key Responsibilities

1. Financial Operations & Budget Management

• Track and monitor the project budget, including consultant fees, operational

expenses, and development costs

• Maintain budget trackers, forecasts, and variance reports for review by the

Museum Director

• Ensure adherence to approved budgets and flag deviations or risks proactively

• Support financial planning and cash flow management during the development

phase

2. Payments, Invoicing & Commercial Coordination

• Process all vendor, consultant, and contractor invoices in a timely and

accurate manner

• Coordinate with internal finance teams for payment approvals,

disbursements, and reconciliations

• Manage vouchers, supporting documents, and payment-related compliance

requirements

• Track contractual milestones linked to payments and ensure documentation

completeness

3. Consultant & Vendor Administration

• Act as the central coordination point for all project consultants (design,

curatorial, exhibition, technical, etc.)

• Maintain records of contracts, fee structures, payment schedules, and

amendments

• Support onboarding and administrative requirements for consultants and

vendors

4. Travel & Logistics Management

• Manage travel bookings, accommodation, and logistics for all consultants,

advisors, and project-related visitors

• Coordinate itineraries, approvals, and reimbursements in line with project

policies

• Ensure cost-effective and well-documented travel arrangements

5. Administrative Operations

• Oversee day-to-day administrative functions related to the museum

development office

• Maintain organized records of agreements, correspondence, approvals, and

reports

• Support the Museum Director with administrative coordination, scheduling, and

documentation

6. Compliance, Reporting & Controls

• Ensure compliance with internal financial controls, audit requirements, and

organizational policies

• Prepare periodic financial and administrative status reports for leadership

review

• Support audits and reviews related to project expenditures and contracts

Qualifications & Experience

• Bachelor’s degree in Commerce, Finance, Business Administration, or a

related field

• 6–10 years of experience in administration, finance operations, or

commercial management, preferably in project-based environments

(infrastructure, real estate, cultural projects, or large developments)

• Prior experience working with consultants, vendors, and multi-disciplinary

teams is strongly preferred

• Experience in cultural, museum, or institutional projects will be an added

advantage