Job Description

Statement of Purpose: This position is responsible for all areas relating to financial reporting, developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely financial statements. The Manager, Accounting supervises assigned accounting staff and ensures work is properly allocated and completed in a timely manner. This role operates in a fast-paced environment, managing deadlines and a broad range of accounting responsibilities. Key duties include general ledger maintenance, financial reporting, year-end audit support, and assistance with budgeting and forecasting processes. Depending on assignment, the position may specialize in General Accounting, Grants, or Subsidiary Accounting.

Values:

Ø Recognize and affirm the unique and intrinsic worth of each individual.

Ø Treat all those we serve with compassion and kindness.

Ø Act with absolute honesty, integrity, and fairness in the way I conduct my business and the way Ilive my life.

Ø Trust my colleagues as valuable members of our healthcare team and pledge to treat one another with loyalty, respect, and dignity.

Essential Functions:

Core Responsibilities (Blended Across All Areas)

These functions apply to all aspects of the Accounting Manager role, regardless of focus area:

1. Maintain a thorough understanding of the financial reporting structure and Oracle NetSuite general ledger.
2. Ensure accurate and timely monthly, quarterly, and year-end close processes.
3. Ensure timely reporting of all monthly financial information and variance analysis.
4. Monitor and analyze department work to develop efficient procedures and optimize resources while maintaining accuracy.
5. Advise staff on handling non-routine reporting transactions and technical accounting issues.
6. Respond to inquiries from the Director of Accounting regarding financial results and special reporting requests.
7. Work with the Director of Accounting to ensure a clean and timely year-end audit, including compliance with internal controls.
8. Assist in developing and implementing new procedures and features to enhance departmental workflow.
9. Provide training and guidance for new and existing staff as needed.
10. Work with each direct report to establish annual goals and monitor progress to support professional development.
11. Support the Director of Accounting with special projects and process improvements.
12. Identify opportunities to improve processes, systems, and workflows for greater efficiency and accuracy.
13. Establish, document, and enforce internal controls and accounting policies to ensure compliance and safeguard assets.

Focus Area Responsibilities

A. General

1. Lead the organization-wide month-end and year-end close process, ensuring accuracy, timeliness, and consistency in reporting.
2. Provide technical accounting support for complex transactions and new initiatives.
3. Maintain the CAN general ledger and oversee proper classification of transactions in accordance with GAAP and organizational policies.
4. Monitor and reconcile CAN balance sheet accounts, including cash, fixed assets, accruals, and prepaids.
5. Support enterprise-level audit coordination, including preparation of schedules, documentation, and responses to auditor inquiries.
6. Serve as a resource for cross-functional financial inquiries, collaborating with leaders across the organization.

B. Grants

1. Maintain grant Cost Center requirements in NetSuite and ensure accurate classification and tracking.
2. Prepare and submit monthly grant billings, drawdowns, and funder reports in compliance with funding requirements and deadlines.
3. Monitor grant expenditures to confirm costs are allowable, allocable, and within budget guidelines.
4. Ensure compliance with 2 CFR 200 (Uniform Guidance), RWHAP standards, and other applicable grant regulations.
5. Coordinate subrecipient monitoring, including financial reviews, documentation, and compliance oversight.
6. Provide guidance on grant-related transactions, ensuring appropriate documentation, internal controls, and audit readiness.
7. Collaborate with program and finance staff to interpret funding agreements and support contract managers with budget management.
8. Support preparation of grant-related audit schedules and assist with single audits and compliance reviews.
9. Identify and recommend process improvements to strengthen compliance, reporting accuracy, and efficiency.

C. Subsidiaries

1. Manage monthly consolidation and intercompany eliminations in NetSuite.
2. Maintain equity roll-forwards and ensure accurate ownership tracking.
3. Oversee onboarding of new entities in NetSuite, including chart of accounts, departments, and reporting structures.
4. Maintain the Subsidiaries general ledgers and oversee proper classification of transactions in accordance with GAAP and organizational policies.
5. Monitor and reconcile the Sub balance sheet accounts, including cash, fixed assets, accruals, and prepaids.
6. Ensure consistent accounting policies and procedures across all entities.
7. Address subsidiary-specific financial inquiries and reporting needs.
8. Coordinate audit activities for subsidiaries and ensure compliance with audit requirements.

Secondary Tasks:

1. Support budgeting and forecasting processes.
2. Crosstrain to ensure team flexibility and coverage.
3. Maintain confidentiality in accordance with professional standards.
4. Complete required annual continuing professional education (CPE).
5. Collaborate with finance managers to achieve departmental goals.

Supervisory Responsibilities:

1. Staffing, recruiting, interviewing, training, managing schedules and proper coverage, monitoring and approve time & attendance.

2. Responsible for the management and development of all personnel. Encourage your team to seek training in the field by suggesting online classes or seminars that could help their professional development.

3. Evaluate performance 90days/annually and provide feedback. Administer performance improvement plans (PIP) when necessary.

4. Report disciplinary issues to Human Resources adhering to the progressive discipline policy.

Requirements

Education/Professional:

1. Bachelor’s degree in Accounting required

2. Non-Profit experience preferred

3. Valid driver's license

Competencies:

1. Communication - strong written and verbal communication abilities

2. Problem Solving - ability to apply effective problem-solving techniques

3. Attention to Detail

Knowledge, Skills and Abilities Required:

1. PC Proficiency – Must be proficient in using personal computers and related software.

2. Microsoft Office Suite – Strong experience with Excel and Word is required.

3. NetSuite ERP System – Strong experience required.

4. Multitasking & Time Management – Capable of coordinating multiple tasks simultaneously, working under pressure, and meeting deadlines.

5. Self-Motivation – Able to work independently with minimal supervision.

6. Interpersonal Skills – Strong ability to collaborate with a diverse team and population.

7. Supervisory & Customer Service – Demonstrated leadership and customer service capabilities.

8. Accounts Payable Knowledge – Familiarity with AP systems and procedures.