Job Description

Job Profile:

Administrative Support Assistant 2 Non-Exempt

Job Family:

Administrative Support

Time Type:

Part time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Provides routine administrative support to a department or group of professionals in support of department goals.

Job Description:

Hourly Range: $21.20 - $26.49 per hour; DOE

Job Description

ASU Knowledge Enterprise is seeking a focused and responsible Management Intern to provide assistance to the Contracting Services (CS) team. CS supports faculty and staff from various colleges, schools, and departments in their efforts to apply for grants, contracts, and cooperative agreements. CS specifically plays a role in Research Operations by preparing, reviewing, negotiating, and monitoring complex and non-complex contracts for research-related projects to ensure compliance with university, sponsor, ABOR, federal, state, and local laws and regulations.

In this role, under general supervision of the CS staff, the management intern will work on a variety of tasks and projects to support the Contracting team from responding to inquiries and requests from staff and external parties including providing guidance as to processes to preparing agreements based upon standard ASU templates. This position requires the ability to be organized.

This would be an ideal position for a law student or a student interested in a law career.

Essential Duties

• Duties are technical and/or complex and involve a significant degree of responsibility and judgment.
• Under the general direction of CS staff, may prepare, draft, and monitor complex or non-complex Agreements, including Confidentiality/Non-Disclosure Agreements (NDA), Material Transfer Agreements (MTA), and possibly some Services and Sponsored Research agreements.
• Using written job aids and guidance, will complete a variety of daily/weekly/monthly tasks
• With the assistance of staff, will assist with triaging agreement tasks.
• Work and communicate with, and provide administrative and technical assistance to, ASU departments and Sponsors related to the ASU Contracts process.
• Prepare pre-drafted correspondence and documents as needed.
• Some data entry type tasks within Excel, Word, or ASU’s Enterprise Research Administration (ERA) system
• Perform other duties as assigned in furtherance of the ASU and Contracting Services mission.

Desired Qualifications

• Excellent communication skills
• Ability to work independently
• Basic legal knowledge would be helpful.
• Experience with Word, Excel, Adobe Acrobat, and Outlook
• Ability to learn new computer tasks
• Law student or pre-law preferred

Working Environment

ASU is an inclusive enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs:

Flexible work options:

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
• Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.

Working Environment

• Climate-controlled office setting subject to extended periods of being in a stationary position.
• Remote setting possible

Department Statement:

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Scottsdale

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.