Job Description

Management Assistant

We are looking for an experienced Management Assistant to support a multidisciplinary team within a regulatory and administrative environment. This role combines executive support, document management, correspondence handling, meeting coordination, and administrative follow-up while acting as a key point of contact for internal and external stakeholders.

Key Responsibilities

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  Review, proofread, and finalize letters, reports, presentations, and official documents.
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  Manage correspondence and email communications, including registration, distribution, follow-up, and filing.
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  Maintain and update case files and administrative records.
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  Organize internal and external meetings, appointments, and occasional business travel.
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  Provide day-to-day administrative support to a multidisciplinary team.
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  Coordinate and maintain departmental procedures and documentation.
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  Handle occasional telephone inquiries in a professional manner.
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  Contribute to team collaboration and support process improvements.

Required Skills & Experience

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  Bachelor's degree in Office Management or equivalent experience.
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  Minimum 5 years of experience as a Management Assistant, Executive Assistant, or Team Assistant.
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  Experience in a legal, regulatory, or professional services environment is an advantage.
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  Advanced proficiency in:
  • 
    Microsoft Outlook
  • 
    Microsoft Word
  • 
    Microsoft Excel
  • 
    Microsoft PowerPoint
  • 
    SharePoint
  • 
    OneNote
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  Ability to work with internal systems and quickly learn new tools.
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  Strong administrative, organizational, and document management skills.

Profile

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  Excellent communication and interpersonal skills.
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  Highly organized with strong attention to detail.
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  Able to prioritize tasks and manage multiple deadlines.
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  Proactive, flexible, and solution-oriented.
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  Professional, discreet, and service-minded.
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  Comfortable working both independently and as part of a team.

Languages

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  Dutch: Professional proficiency.
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  French: Professional proficiency.
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  English: Working proficiency.

Work Setup

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  Hybrid working model.
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  Location: Brussels.
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  Full-time position within a collaborative and multilingual environment.