Job Description

Your future team

Deloitte Solutions is a Luxembourg Professional of the Financial Sector (“PSF”) and EU‑regulated company providing managed services to financial institutions across Europe. We combine financial, compliance and tax expertise with dedicated technology to deliver tax, regulatory and transaction reporting, as well as AML/KYC managed services.

The Management Assistant supports the PSF Management team in governance, control, documentation, reporting, financial follow‑up and HR activities.

The advantages of joining us

• A coordination role at the crossroads of governance, operations and finance within a Luxembourg Professional of the Financial Sector.
• Direct collaboration with central functions and service delivery teams, with visible impact on efficiency and controls.
• Access to Deloitte’s methodologies, tools and training to develop your management support skills.
• An inclusive, international working environment with flexible work arrangements.

How you’ll contribute to our success

You will perform a broad range of management support activities, including:

Governance, documentation and meetings

• Manage central documentation and document management projects, including handling digital mail and contracts and tracking signatures.
• Prepare and format governance presentations, letters, contracts, policies and procedures.
• Schedule governance and oversight meetings.
• Draft meeting minutes and maintain/follow up action logs.
• Support policy/procedure maintenance and audit document collection and tracking.

Reporting and financial follow‑up

• Generate, share and save recurring operational and management reports, and support input for regulator reporting.
• Support financial monitoring and performance follow‑up across engagements, and assist finance meetings by maintaining documentation, preparing meeting minutes and following up on actions.

HR and controls

• Assist with staffing meetings and resource planning, and coordinate HR‑related follow‑up and event organization.
• Support control activities in areas such as access management, telework, and training programs.

Your skills

• Bachelor’s degree in Business Administration, Management, Office Management, Administration, or a related field, alternatively, a vocational/technical diploma in administrative or executive assistance.
• 1–3 years’ experience in management support/assistant roles, ideally in a Luxembourg regulated environment (PSF, bank, ManCo or similar).
• Good skills in Microsoft Word, Excel and PowerPoint (formatting, layout, data handling and reporting).
• Strong organization, time management and attention to detail; proactive and reliable working style.
• Motivation and capability to manage several topics and stakeholders simultaneously and ensure actions are completed.
• Capacity to listen, ask clarifying questions, and adapt language to ensure clear, pragmatic communication.
• Good written and spoken English (working level); French is an asset (German/other languages a plus).

Interested? Please submit your resume in English

Get to know more about Deloitte on our LinkedIn page (#DeloitteLU), Instagram page, YouTube page or website.

With more than 2,600 employees and 98 nationalities, Deloitte Luxembourg is one of the Grand Duchy's largest, strongest and oldest professional services firms. For more than 75 years, our talented teams have been serving clients in various industries delivering high added-value offerings to national and international clients in audit and assurance, consulting, financial advisory, risk advisory, tax, and related services. Deloitte Luxembourg is part of the global Deloitte network.

Deloitte provides leading professional services to nearly 90% of the Fortune Global 500® and thousands of private companies. Our people deliver measurable and lasting results that help reinforce public trust in capital markets and enable clients to transform and thrive. Building on its 180+-year history, Deloitte spans more than 150 countries and territories. Learn how Deloitte’s over 470,000 people worldwide work together every day to make an impact that matters at www.deloitte.com.