Job Description

Posting number: 26-45

Department: Police

Job classification: Management Assistant

Posting type: Open & Promotional

Categories: Administration, Clerical & Data Entry, Paraprofessional, Office and Administrative Support

Summary

*Candidates selected for this position will be required to pass a thorough background investigation, including a livescan, credit check, and polygraph.*

The Opportunity:

The City of El Cajon is currently seeking a motivated, detail-oriented individual to join the Police Department. The El Cajon Police Department (ECPD) is a full-service public safety organization. With sworn and non-sworn personnel, ECPD is the largest of all City departments and operates with a 54-million-dollar annual budget. The ideal candidate will be an enthusiastic team player who is organized, resourceful, demonstrates professionalism, and has working knowledge of the needs and function of a public safety organization.

The Community:

El Cajon is seen as a leader among cities and a wonderful location to live, work and play. The City prides itself on a workplace culture that empowers employees to support a strong work-life balance and professional development. The City offers extensive benefits plans, defined retirement, wellness incentives, and much more. Ultimately, El Cajon is a shining example of a local government that provides exceptional municipal service with an innovative mindset.

The Recruitment Process:

Applications will be screened and the most highly qualified candidates will be invited to participate in the examination process, which includes an in-person Qualifications Appraisal Interview and Practical Exam. The examination process is tentatively scheduled for December 9, 2026. Successful candidates will be placed on an eligible list for employment consideration for at least six months.

Examples of duties

To view the full job description, please visit our website: Management Assistant

Duties listed below vary by department assignment.

• Coordinates and performs entry-level administrative and programmatic work in such areas as financial administration and reporting, grants, purchasing, contract administration, management analysis, and program evaluation;
• Plans, designs, develops, organizes, oversees, and administers department-specific programs and projects;
• Develops and manages program budgets, including revenue projections, multi-year cash flow analysis, cost containment, and grant funds disbursement;
• Serves as a liaison with employees, the public, vendors/contractors, community groups, and other organizations;
• Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation;
• Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including financial, budget, personnel, operational, and administrative issues or questions;
• Evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval;
• Prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
• Reviews and audits purchase order requisitions for compliance with budget requirements, public funding purchasing requirements, and City approvals;
• Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities;
• Confers with other management staff regarding provision of administrative and support services, including contracts, agreements, and grant reporting;
• Maintains accurate records and files, and develops storage of records and retention schedules;
• Assists with, and coordinates and organizes, community events;
• Provides outreach and public education programs to the community;
• Plans and develops media programs and campaigns designed to keep the public informed of City services, accomplishments, and/or programs;
• Plans, organizes, and oversees special projects that require coordination with and direction of contract consultants;
• Participates on a variety of interdisciplinary committees and commissions, and represents the City to a variety of community and stakeholder groups;
• Designs and produces public information materials such as displays, advertisements, brochures, flyers, direct mailers, newsletter articles, City bulletin boards, information kiosks, and videos;
• Develops website content, graphics, and pages; and/or
• Performs other duties as assigned.

Qualifications

EXPERIENCE: None required. Preferably one year providing administrative and analytical support.

EDUCATION: Equivalent to at least a Bachelor’s degree (minimum completed California units = 120 semester/180 quarter) with a major in public or business administration.