Job Description

We are looking for a highly organized, proactive, and service-oriented Management Assistant to support senior leaders within our NPE Division. Acting as a trusted partner, you will ensure smooth day-to-day operations, enable an effective leadership environment, and contribute to strong collaboration across a global organization.

This role goes beyond traditional administrative support—you will play a key part in driving operational efficiency, facilitating coordination across teams and geographies, and supporting continuous improvement through digital and innovative ways of working.

Responsibilities / Tasks

Executive & Administrative Support

• Provide proactive administrative and organizational support to senior leaders
• Manage complex calendars across different time zones, ensuring effective prioritization of meetings and business activities
• Handle sensitive business and people-related information with the highest level of discretion and confidentiality
• Support follow-up on action items, deadlines, and key initiatives

Travel & Expense Coordination

• Organize international and domestic travel, including flights, accommodation, visas, and logistics
• Manage travel expenses, purchase orders, and invoice follow-up in line with company policies

Meetings, Events & Communication

• Coordinate leadership meetings, workshops, town halls, and team events
• Prepare high-quality presentations, reports, and meeting materials
• Support internal communication activities, including announcements, newsletters, and leadership updates

Stakeholder & Organizational Coordination

• Act as a central coordination point across functions, countries, and leadership teams within the NPE organization
• Collaborate with HR, Finance, Procurement, IT, and Communications teams
• Maintain organizational charts, distribution lists, and team information
• Coordinate onsite meetings and leadership visits, including logistics and agenda preparation

Operational Excellence & Continuous Improvement

• Identify opportunities to simplify administrative processes and improve efficiency
• Support the adoption of digital tools and AI-based solutions
• Contribute to modern, professional communication and collaboration standards

Your Profile / Qualifications

Experience & Education

• Bachelor’s degree in Business Administration, Management Assistance, or a related field (preferred)
• 3–5 years of experience in a similar management or executive assistant role
• Experience supporting senior leadership in an international or matrix environment

Skills & Competencies

• Strong organizational and multitasking skills with high attention to detail
• Excellent communication and interpersonal abilities
• High level of professionalism, discretion, and reliability
• Proactive, solution-oriented mindset with the ability to work independently

Technical Skills

• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams; Power BI is a plus)
• Digital mindset with interest in process optimization and AI tools

Languages

• Fluent English and Spanish required
• Additional languages are a plus

We offer:

• Attractive compensation package aligned with experience & responsibilities
• Private health insurance plan
• Employee Assistance Program
• Flexible working hours and a hybrid working model (up to two days per week remote)
• 23 days of vacation per year
• Great work environment as part of a collaborative team
• Continuous internal training and career development opportunities, both nationally and internationally
• The opportunity to join a company recognized as a Top Employer 2026
  

Did we spark your interest?
Then please click apply above to access our guided application process.