BUDGET AND MANAGEMENT SERVICES DIVISION - BUDGET AND MANAGEMENT ANALYST I
EXEMPT
PG 17/$27.19HR./$56,555.20 ANNUALLY
Employee Benefits
Must be able to perform the essential functions of the position, with or without reasonable accommodation. Essential functions and job-related requirements, including physical and cognitive demands, are described below.This job description outlines the general scope of duties and responsibilities and is not intended to be an exhaustive list of all tasks that may be assigned.
MAJOR FUNCTION
This is a highly responsible professional and administrative position in the field of governmental finance, budgeting, accounting, and project management. Responsibilities include:
• Developing and analyzing budgets of various sizes and complexity.
• Preparing recommendations regarding division operational and capital improvement budget requests, as well as fiscal policy.
• Final review and approval before budget requests are submitted to the County Manager’s Office.
• Implementation and management of budget policies and procedures through the continuous training of Fiscal Administrators, Fiscal Managers, and other division fiscal staff.
ILLUSTRATIVE DUTIES
Performs, along with other Budget and Management (BMS) staff, evaluative and analytical management studies of organizational operations, efficiency, and cost effectiveness.
Performs, along with other BMS staff, onsite organizational operational studies evaluating, analyzing, and making any recommendations regarding program feasibility and cost-effectiveness. Reviews new short range and long-range Countywide programs/projects being considered for adoptions/implementation to determine cost effectiveness and/or public service delivery capabilities/impacts. Participates in analyzing and provides optional recommendations regarding department/division operational and public service delivery activities, and operational and capital improvement budget requests. Prepares recordkeeping reports using a variety of methods, information, and documents of activity measures in order to track various division/department goals and objectives to evaluate and measure program efforts, services, and accomplishments.
Reviews operational management reports and recommendations in order to write up proposed goals and objectives, as well as measuring/evaluative techniques to be used by Administration in decision-making matters, issues, or related budget proposals. Assists with preparing summaries or other related reports to identify causes, effects, or motives relating to management recommendations that have budgetary impacts. Prepares various reports and summaries identifying cost of services, which are calculated for recommendations of setting impact fees.
Assists other office staff personnel with the collection, assembling, and verification of budget information for inclusion in the official County budget document. Analyzes departmental budget requests and prepares related recommendations and alternatives during the budget process and throughout the year.
Responsible for disseminating various budget and management office reports forms, statements, or memorandums within a timely manner. Assists with the preparation of reports identifying various budgetary impacts of proposed programs and services, both during the annual budgetary process, throughout the fiscal year, and in long-range planning assessments. Responsible for setting up and keying relative information for new program management analysis statistics and data.
Sets up, modifies, and continuously updates program reporting formats on computerized software systems. Attends meetings as required. Assists with the drafting, negotiating, and recommendations processes of contracts and grant program funding in accordance with rules, regulations, guidelines, and laws. Performs related duties as required.
KNOWLEDGE, ABILITIES, AND SKILLS
Knowledge of principles and practices of management analysis. Knowledge of principles and practices of governmental fund accounting processes. Ability to learn to perform interrogative interviewing techniques and methods necessary to perform management analyses. Ability to evaluate and make recommendations of a variety of governmental operations and program activities/services. Ability to collect facts, data, and statistical information in order to prepare, analyze, make recommendations, and present complete and accurate reports. Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain an effective working relationship with employees, officials, and the public. Ability to become skillful in the use of personal computer system and software utilized. Ability to work independently and as a team, as necessary. Ability to use good judgment in formulating recommendations and preparation of data reports and formulate independent analysis. Skillful writing capabilities in order to formulate written reports, memoranda, recommendations, and other related report writing.
MINIMUM QUALIFICATIONS
Graduate of an accredited four (4) year college or university with major course work in public administration, business administration, finance, accounting, or a related field and have a minimum of one (1) year of responsible experience in budgeting, finance, accounting, or related governmental budget preparation, analysis, and revenue forecasting experience or a Master's degree in public or business administration.
Must have a valid driver's license and be able to secure a valid Florida driver's license at the time of employment.
A comparable amount of related training and experience may be substituted for the minimum qualifications.
SPECIAL REQUIREMENT
This position shall be required to report for work when a declaration of emergency has been declared in Polk County.
Overview
As outlined in the Polk County Charter, the Board of County Commissioners (BoCC) is the governing body of Polk County. Each commissioner is elected by a countywide vote.
Duties and Powers
The County Commission adopts an annual budget which includes appropriations for services provided by county government including the Sheriff, Property Appraiser, Tax Collector and Supervisor of Elections. This budget also includes appropriations in support of the Circuit and County Courts, State Attorney, Public Defender and Clerk of the Court. Some other responsibilities:
* levying taxes and fees,
* provide and maintain county buildings,
* provide fire protection and ambulance services,
* provide health and welfare programs,
* provide parks, preserves, playgrounds, libraries, museums, historical sites, recreation and cultural facilities and programs,
* prepare and enforce comprehensive plans for the development in the county,
* establish, coordinate, and enforce zoning and such business regulations as are necessary for the protection of the public,
* adopt and enforce building, housing and related technical codes and regulations,
* establish and administer programs of housing, slum clearance, community redevelopment, conservation, flood control, air pollution control,
* provide and regulate waste and sewage collection and disposal, water supply and conservation programs,
* provide and operate public transportation systems, roads, bridges and related facilities.
