Job Description

Posting number: 35M00000860

Department: Public Utilities

Job classification: Management Analyst, Associate*

Posting type: Open

Categories: Utilities

Summary

The anticipated hiring range is $47,490 - $67,139

***PREVIOUS APPLICANTS NEED NOT APPLY***

The City of Richmond Department of Public Utilities – Richmond Gas Works is seeking a qualified candidate for the Management Analyst Associate position. The selected candidate will provide the necessary administrative/finance support for the daily operations of the Richmond Gas Works division of the Department of Public Utilities, which includes managing data gathering, compiling, fundamental analysis, and developing recommendations, executing contractor and vendor invoice processing for services rendered Richmond Gas Works for all assigned contractors/vendors.

Examples of duties

• Review, certification and submission of invoices in a manner that ensures compliance with City of Richmond’s “Prompt Pay” ordinance.
• Review and submission of Richmond Gas Work’s purchase requests while adhering to the statutes, definitions and laws of the Virginia Public Procurement Act.
• Utilizing an advance conceptual knowledge of generally accepted accounting principles (GAAP) to execute procurement and accounts payable transactions that will assure City of Richmond expenses are probably recorded and accounted for properly on financial statements; and budgets are adhered to as appropriated by City Council and other oversight bodies
• Maintaining departmental information management systems, including sorting, verifying, filing, scanning, indexing storing, archiving and retrieving department office documentation; in compliance with records management retention policies
• Reviewing and reconciling monthly vendor statements;
• Verifying/researching, and resolving past due invoices to bring current;
• Generating requisitions for purchase order and issuance to vendors; and communicating with vendors.
• Gaining and maintaining a thorough knowledge of assigned vendors, related contracts and specific intricacies of the vendor in order to address any challenges between the vendor and City of Richmond operating systems, whether the systems are policy/procedure of automation related

Qualifications

Considerable knowledge of general and special funds; electronic databases and related software applications; governmental accounting concepts; intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies; and thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat. The skill sets required to analyze and aggregate data; assist with special projects and programs; communicate results of analyses and recommendations professionally and effectively with senior management and peers; develop manuals and operating procedures as necessary; maintain records, data, and other information in the department of focus. The ability to multi-task, organize, plan, prioritize, problem-solve, and manage time wisely.

This class administers programs and projects and performs operational and financial analysis. Incumbents provide professional support of a program, project, or work unit requiring a substantive knowledge of applicable policies, practices, and procedures to select and apply the most appropriate approach. As assigned, work may include: data gathering, data compilation, basic analysis, and developing recommendations and reports; coordinating the administrative and procedural aspects of programs or projects to assist senior analytical staff and supervisors/managers; serving as a liaison to functions outside of the department. as well as to boards and committees; processing transactions, including but not limited to department/work unit payroll, accounts payable/receivable, requisitions and purchase orders, invoices, contracts, and personnel forms; serving as the primary point of contact for information dissemination and data gathering; preparing newsletters and marketing materials; updating and maintaining website information; updating and maintaining databases; assisting with the development and editing of policies and procedures, recommending changes, drafting language, and ensuring dissemination of same; coordinating program functions and events; and providing technical assistance and training.

MINIMUM TRAINING AND EXPERIENCE:

• Bachelor's degree in business/public administration or field related to business and finance;
• Two years of paraprofessional experience in government finance/business, such as assisting with program or project administration and management analysis;
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.

LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:

• Requires a valid Driver's License or a valid Commonwealth of Virginia Driver's License within 30 days of hire.

Preferred Qualifications:

• Knowledge of processing accounts payable;
• Customer service (internal and external) experience is a priority;
• Virginia procurement experience is a priority;
• VCA or VCARM Certification a plus
• Demonstrated intermediate level of experience utilizing Microsoft Office Suite.

Supplemental information

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

Physical Requirements and Working Environment: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk, hear, and see; frequently reach and perform repetitive motions; and occasionally stoop, kneel, crouch, stand, walk, push, pull, lift, finger, grasp, and feel. The working conditions may not include environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.