Job Description

Posting number: 2026-C&P-004

Department: Dept. of Enterprise Services

Division: Contracts & Procurement

Job classification: MANAGEMENT ANALYST 4

Posting type: Open & Promotional

Categories: Management, Project Management

Summary

Management Analyst 4

Monday - Friday | 8AM - 5PM | HYBRID

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.

The Contracts & Procurement (C&P) Division provides centralized procurement leadership, solutions, and services in support of all state agencies and other government entities’ operations.

About the Opportunity:

The position supports the Business Operation team in Contracts and Procurement Division (CPD) by providing data analysis, research, and reporting. The role helps ensure contract information is accurate and builds reports and dashboards for the division and agency leadership. This position also serves as the business expert for CPD’s contracting systems, working with IT and teams to maintain information and successfully launching enhancements. The position supports and leads process improvement efforts to help CPD work more efficiently.

To learn more about this position, please email the recruiter: Rachel Vaughan via rachel.vaughan@des.wa.gov and request the full job description.

Examples of duties

Duties associated with this position include:

Contracts and Procurement Support:

• Independently manages the Economic Price Adjustment (EPA) process, completes, and performs research that uses the appropriate industry indices, market conditions, labor rates, producer price index elements and economic factors to provide reference and verification data for contract cost validation and analysis.
• Research industry indices and standard references to ensure accurate and verifiable contract cost data.
• Perform complex market analysis, expenditure analysis, spend under management analysis, data graphical representation, trend analysis, and cost/benefit analysis as needed.
• Performs bid tab services by independently consulting with all levels of contracts and management on low, medium, and high-level contracts evaluation criteria to reduce the number of protests requested and upheld based on calculations in data.

Customer Support:

• Primary support for the team inbox, reviewing messages, prioritizing requests, and routing items to the appropriate staff. Responds to requests from program managements, senior analysts, and customers within 24 hours.

Analysis and Reports:

• Supports DES and enterprise-wide diversity spend tracking and analysis.
• Works directly with executive management to provide data requests.
• Facilitate and support management fee sales and revenue process. Maintains the Revenue Dashboard to review financial health metrics around contracts sales, staffing, and revenue of the division.
• Regularly conducts on and off contract spend analysis. Provide financial tracking and projection worksheets, charts and other tools to assist with forecasting projections.
• Provide direct support to executive management, agency leadership and contract consultants to identify long-range efficiency strategies and standards around CPD services.

Legislative Support:

• Completes division fiscal notes for CPD.
• Support the team in all efforts to meet division legislative and policy requirements.
• Leads and coordinates efforts to write, update, and complete legislatively required reports.

Major Duty:

• Provides business expertise, leads, or supports enterprise-wide contracting applications, including Purchasing Contracts Management System (PCMS), Washington’s Electronic Business Solution (WEBS), Enterprise Contracts Management System (ECMS), Workload Tool, Cars, and any future systems and data.
• Business expert for the Purchasing and Contracts Management System (PCMS) to include the Office of Minority and Women Business Enterprise (OMWBE) and Department of Veteran’s Affairs (DVA) data and reporting on Statewide Contracts.
• Business support for (ECMS).
• Business support for WEBS.
• Work in collaboration with IT to make improvements to the systems.
• Business expert, facilitator, and lead in system user groups.
• Contributor from DES on enterprise-wide contracting systems in preparation for OneWa.
• Facilitates CPD process improvement activities using problem solving tools and techniques.
• Consults with leadership and program management on data-driven process improvement efforts.
• Creates and maintains process improvement documentation.
• Maps current and future state workflows.
• Identifies opportunities to reduce waste and improve operational efficiency.

Qualifications

Required Qualification/Experience/Education/ Competencies

To qualify for this position, you must have a total of eight (8) years of any combination of qualifying education or relevant qualifying experience. Experience may substitute year for year of higher education.

Relevant experience includes conducting research and analyzing policies, laws, rules, or regulations.

Relevant education includes business administration, public administration, law, public health, health administration, or related field.

In addition to meeting with the above requirements, applicants will also need to possess:

• Four (4) years of experience using Microsoft Excel to compile, analyze and report data. This experience should include the use of:
• Pivot tables
• Visual/graphic data modeling
• Data import/export using SQL
• Strong written and verbal communication skills, including experience presenting findings and recommendations to leadership.

Preferred/Desired Qualifications:

• Advanced Excel skills, including complex formulas, data modeling, and working with large datasets.
• Intermediate to advanced Power BI skills, including building and maintaining dashboards and reports.
• Intermediate to advanced SharePoint skills, including building and maintaining team sites and pages.
• Experience with procurement or contract management systems such as WEBS, PCMS, or ECMS.
• Experience with the Agency Finance Reporting System (AFRS).
• Basic SQL knowledge.

Statewide Equity Competencies:

Incumbents to this position must possess and demonstrate the following competencies:

• Take action to learn and grow: Demonstrate a willingness to learn from new experiences, seek feedback, consider different perspectives, and continuously improve knowledge, skills, communication, and approaches to work.
• Take action to meet the needs of others: Seek to understand the needs and experiences of customers, coworkers, and communities. Identify barriers to access and participation and address them before they become obstacles for the people we serve, providing support that is respectful, timely, and effective.

Supplemental information

How to Apply:

Interested? We would love to hear from you! Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest that describes why you are the successful candidate and how you meet the specific qualifications for this position
• A current resume, detailing experience, and education
• A current list of at least three (3) professional references with current contact information

Do not attach any documents that include photos or private information (social security number, year of birth, etc.).

Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the “duties summary” section of the online application. Please do not refer to the resume for detail or your application may be disqualified.

Washington Fair Chance Act:

We are committed to providing equitable access to employment opportunities. If a criminal background check is required for employment at an agency, it will occur only after a conditional offer of employment has been made and accepted. Applicants are not required to disclose criminal history during the hiring process prior to a conditional offer. Criminal history will not automatically exclude an applicant from consideration and will be reviewed on an individual basis consistent with applicable law and the requirements of the position.

Learn more about the Washington Fair Chance Act: Washington Fair Chance act guide.

Background Check Notice: Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Union Inclusion: This position is in a bargaining unit and falls under the Collective Bargaining Agreement between the state of Washington and the Washington Federation of State Employees.

Opportunity for All:

The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information:

For questions about this recruitment or to request a reasonable accommodation in the application process, contact Rachel Vaughan via email at jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

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