Job Description

ABOUT QUANTUMLOOPAI

QuantumLoopAI is transforming how patients access NHS primary care. Our AI-powered reception system, EMMA, serves millions of NHS patients, helping GP surgeries manage demand, reduce phone queues, and ensure patients get the right care at the right time. Backed by leading healthcare investors and working with NHS practices across England, we are building the future of primary care access. As we prepare for our Series A and expand our team, we are looking for exceptional people who want to make a genuine difference to the NHS.

ABOUT THE ROLE

We are looking for a sharp, commercial Management Accountant to be the financial backbone of QuantumLoopAI. This is the first dedicated finance hire — you will have a meaningful seat at the table from day one, reporting directly to the COO and CPO.

This is a hands-on operational role. You will be the person who makes sure invoices go out on time, supplier payments are clean, the books close monthly, and the board gets a sharp pack each quarter. It is also a commercial role — you will forecast cash, build KPI dashboards, and help the leadership team make data-driven financial decisions during a critical growth phase. As the company grows, this role grows with it.

WHAT YOU WILL DO

Billing and Accounts Receivable

• Run the monthly billing cycle for all GP practices and channel partners — invoices issued on time, every time.
• Manage the AR ledger, chase overdue invoices, escalate problem accounts and maintain a clean aged debtors report.
• Reconcile the billing system to Xero, manage credit notes, refunds and onboarding fee accruals (FRS 102 amortisation over 12 months).

Accounts Payable and Expenses

• Process supplier invoices, run payment runs and ensure all approvals are documented.
• Manage corporate card and expense reimbursement (Pleo, Xero Expenses or similar).
• Keep the AP ledger clean and supplier relationships in good standing.

Monthly Management Accounts and Board Reporting

• Own the monthly close — accruals, prepayments, depreciation, deferred revenue.
• Produce a clean monthly P&L, balance sheet and cashflow statement.
• Prepare quarterly board pack financial sections, including variance commentary and KPI dashboards.
• Liaise with outside accountants for any technical accounting questions.

Strategic Finance and FP&A Support

• Maintain a rolling 13-week cashflow forecast and a 12-month cash projection.
• Track budget vs actual, surface variances and propose corrective actions.
• Build and maintain KPI dashboards (ARR, MRR build, customer count, gross margin, CAC, LTV) — partnering with leadership on financial planning.
• Support scenario modelling and ad hoc analysis for pricing and strategic decisions.

Tax, Compliance and Statutory Work

• Prepare and submit quarterly VAT returns.
• Oversee the monthly payroll run via Xero Payroll and partner with HR on PAYE compliance.
• Liaise with outside accountants on Corporation Tax returns, statutory accounts and Companies House filings.
• Coordinate the R&D tax credit claim with advisors — collate engineering time, project documentation and qualifying expenditure.
• Support the audit process when required.

Group Accounting

• Provide light-touch finance support to associated UK group entities — intercompany reconciliations, monthly close support and statutory liaison.

Outside Accountant and Auditor Liaison

• Be the day-to-day point of contact for the outsourced accountancy firm.
• Manage auditor relationships and audit prep work (PBC schedules, sample selections, supporting documentation) when required.

Requirements

ESSENTIAL

• AAT-qualified, part-qualified ACCA, CIMA or ACA, or fully qualified by experience — we will calibrate seniority to your level.
• At least 1 year of relevant accounting experience. Candidates with 3+ years will be considered for the upper end of the role. Experience in a fast-growing business is a plus at any level.
• Xero proficiency — you have used it daily and know its quirks.
• Strong Excel and Google Sheets skills — pivot tables, lookups, building forecasts and reports.
• Demonstrable experience running a monthly close cycle, producing management accounts and presenting them to non-finance stakeholders.
• Right to work in the UK without sponsorship.
• Commutable to Canary Wharf — this role is full-time office-based, five days per week.

DESIRABLE

• Multi-entity or group accounting experience — intercompany, consolidation, group VAT.
• B2B SaaS or healthcare technology experience.
• Direct involvement in an R&D tax credit claim (RDEC or SME scheme).
• Audit prep experience.
• Stripe, Chargebee or similar SaaS billing platform exposure.
• NHS or public-sector billing nuance (PO management, payment terms).

LOGISTICS

• Education: AAT, part-qualified or qualified by experience (see Essential requirements).
• Working arrangements: Office-based at our Canary Wharf, London headquarters, Monday to Friday.
• Visa sponsorship: We are unable to offer visa sponsorship for this role.
• Start date: As soon as notice allows — ideally within 60 days.

Benefits

WHAT WE OFFER

• Competitive package depending on experience and qualifications
• Potential share options
• 20 days holiday plus 8 bank holidays
• Professional development including conference attendance and CPD support
• Modern office in Canary Wharf
• The opportunity to be the first dedicated finance hire at one of the UK's fastest-growing healthtech companies — with a meaningful seat at the table from day one
• As we scale, you will have the opportunity to grow into a more senior finance role

HOW WE ARE DIFFERENT

At QuantumLoopAI, you will join a team that is genuinely improving NHS primary care. We move fast, take ownership, and celebrate wins together. Our culture values:

• Impact over optics. We measure success by patient outcomes, not busy work
• Transparency. Open communication, honest feedback, shared context
• Ownership. You will have real autonomy to shape your work and our product
• Learning. We are building something new, and we learn from every experiment

This is not a back-office role. You will work alongside the founding team, present to the board, and directly influence financial decisions during a critical growth phase. If you want a role where your work shapes the direction of the company, this is it.

DIVERSITY AND INCLUSION

We believe diverse teams build better products. We welcome applications from candidates of all backgrounds, and we are committed to creating an inclusive environment where everyone can do their best work. If you are excited about this role but do not meet every requirement, we would still love to hear from you.

RECRUITMENT SAFETY NOTICE

QuantumLoopAI will never ask candidates for payment or sensitive financial information during the recruitment process. All official communications come from @quantumloopai.com email addresses.

COME WORK WITH US

Ready to help transform NHS primary care? We would love to hear from you. Questions about this role? Contact careers@quantumloopai.com