Job Description

Job Designation: Maintenance Supervisor

Job Summary:

The Maintenance Supervisor will be responsible for supervising and coordinating the operation, preventive maintenance, breakdown maintenance, and day-to-day functioning of HVAC and other mechanical/utility systems at the campus. The position will ensure efficient, safe, reliable, and energy-efficient operation of critical infrastructure, with a key focus on chiller plants, AHUs, cooling towers, pumps, BMS-integrated HVAC systems, and related equipment.

The role will also support maintenance activities related to newly handed-over facilities, snagging, Defect Liability Period (DLP) coordination, vendor/OEM management, and stabilization of new phases and floors.

Designation

Maintenance Supervisor

Location

Navi Mumbai

Department

Administration

Key Responsibilities

• Supervise day-to-day operation and maintenance of HVAC and mechanical systems across the campus.
• Monitor the operation and performance of chillers, cooling towers, chemical dosing systems, AHUs, condenser pumps, primary pumps, secondary pumps, and other HVAC equipment.
• Monitor chiller plant operations and ensure optimum system performance and energy efficiency.
• Plan, schedule, and monitor preventive maintenance activities for HVAC and mechanical equipment.
• Review daily equipment log sheets, operating parameters, temperature readings, pressure readings, energy consumption, and other maintenance records.
• Coordinate troubleshooting and timely rectification of HVAC/mechanical breakdowns to minimize downtime.
• Monitor BMS-integrated HVAC systems and coordinate with concerned teams for timely resolution of operational issues.
• Identify recurring equipment issues and recommend appropriate corrective and preventive measures.
• Coordinate with OEMs, contractors, AMC agencies, and vendors for breakdowns, preventive maintenance, servicing, and technical support.
• Follow up with vendors for timely closure of complaints and breakdown-related issues during the Defect Liability Period (DLP) and AMC periods.
• Assist in inspection and technical evaluation of newly installed HVAC and mechanical equipment prior to handover.
• Prepare and coordinate snag lists and follow up with project teams/vendors for rectification and closure.
• Support the smooth handover, commissioning, and stabilization of newly operational floors, buildings, and facilities.
• Maintain proper documentation of maintenance activities, breakdowns, preventive maintenance schedules, equipment status, and service reports.
• Coordinate maintenance activities with Electrical, Plumbing, Civil, BMS, STP, and other facility teams, wherever required.
• Ensure that maintenance activities are carried out in accordance with approved safety procedures and operational standards.
• Monitor equipment health and recommend replacement, repair, or upgradation wherever required.
• Assist in maintaining adequate availability of critical spares, tools, and consumables required for HVAC/mechanical maintenance.
• Support maintenance operations during extended campus hours, examinations, events, admissions, and other high-occupancy periods.
• Monitor manpower deployment and coordinate work allocation for maintenance activities.
• Prepare periodic reports on equipment performance, breakdowns, preventive maintenance, pending complaints, and vendor activities.
• Ensure uninterrupted HVAC and utility services for classrooms, laboratories, offices, library, auditorium, and other campus facilities.
• Undertake any other maintenance-related responsibilities assigned by the reporting authority.
• Major Systems / Equipment Handled
• Chiller Plants
• Chillers and Cooling Towers
• AHUs and Air-Distribution Systems
• Primary, Secondary and Condenser Pumps
• Chemical Dosing Systems
• HVAC Control Systems
• BMS-Integrated HVAC Systems
• Ventilation and Air-Flow Systems
• Other Mechanical and Utility Equipment

Educational Qualifications

• Diploma in Mechanical Engineering from a recognized institution.

Professional Experience

• Diploma in Mechanical Engineering with a minimum of 8 years of relevant experience in the operation and maintenance of HVAC/mechanical systems, preferably in a large commercial, institutional, educational, hospital, hotel, or similar facility; OR
• ITI (HVAC) with a minimum of 15 years of relevant experience in the operation and maintenance of HVAC/mechanical systems.

Skills and Competencies

• Strong technical knowledge of HVAC and mechanical systems.
• Good understanding of chiller plant operations and HVAC performance parameters.
• Ability to diagnose and coordinate resolution of equipment breakdowns.
• Knowledge of preventive and predictive maintenance practices.
• Vendor, AMC, and OEM coordination skills.
• Good understanding of BMS and HVAC monitoring systems.
• Ability to review technical reports, log sheets, and maintenance records.
• Strong coordination and problem-solving skills.
• Ability to manage multiple maintenance activities simultaneously.
• Good communication and reporting skills.
• Ability to work in a time-sensitive and operationally demanding environment.
• Strong focus on safety, reliability, energy efficiency, and service continuity.