Job Description

Key Result Areas

Stores Management

• Responsible for parts inventory management and maintaining up-to-date materials module in CMMS.
• Supervision physical issues/returns of parts/consumables from/to stores and monitor the accuracy of daily stock transactions.
• Determine stock replenishment method (min/max., reorder level, on-demand), register new parts, and ensures the MSDS (whenever required) are updated.
• Effectively plans storekeeping activities to support maintenance activities.
• Initiates procurement requirements, in order to ensure that conditions are fulfilled to maintain the stock level and have the administrative/budget checks for inventory management.
• Identify, investigate, and report stock variance, and check compliance of differences are in line with stock variance KPIs.
• Accurately performs periodical physical inventory counts, update book stock, and provide KPI reports and trend analysis in relation to parts inventory management.
• Ensures parts/consumables are stored properly, in good condition, and provides aging/obsolete/deadstock inventory report (whenever present).

Workshop Management

• Responsible for maintenance workshop management and maintaining the life-cycle of tools stored in the workshop area.
• General supervision of maintenance workshop activities and ensures an approved Job Safety Assessment or HIRA are in place.
• Plan and perform housekeeping in the maintenance workshop and other stores’ locations and surrounding areas.
• Initiates procurement requirements, in order to ensure that conditions are fulfilled to maintain the tools stored in the workshop area, or to dispose of scrap material (asset disposal).
• Actively participate in keeping the safe, healthy and secure work environment and also environmentally friendly.
• Have safety talks in the field during SORs;
• Report unsafe acts, unsafe conditions, near misses, incidents and accident immediately to a member of the terminal team.
• Approach colleagues, management, contractors and third parties and give feedback on their (safety) behaviour.
• Correctly follow all safety regulations.

Key Performance Indicators

• Full compliance to Vopak Fundamentals.
• Zero LTI (Lost Time Incident) and achieving the yearly targets set by SHEQ Departments.
• Maintaining optimal stock level whilst the stock variance is kept at the lowest possible level within the agreed target.
• Workshop housekeeping, and tools availability/readiness.
• No unnecessary stock keeping, stock out (low stock), and deadstock.
• Number of well executed and correctly reported SORs according to schedule.
• Number UA, UC, NM, incidents and accidents reports that are immediately verbally reported and in detail reported in Enablon.
• Number of times where you gave constructive feedback to people that was appreciated and accepted by those people.
• Number of executed SHEQ improvement ideas.
• Always followed VTJ’s procedures and instructions (to be measured: non-compliance moments).

Decision-Making

• Determine stock replenishment method (min/max., reorder level, on-demand).
• Declare physical inventory counts.
• Cost evaluation of options.
• Technical evaluation of material tenders and suppliers.
• Inspection and quality assurance of supplied materials.
• Assessing the capability of new developments in the market to support work improvement initiatives.

Dimensions

Propose and manage the inventory of spare parts and warehouse management.

Skills & Knowledge

• Diploma / Bachelor degree in Engineering with min. GPA 2.75 on scale of 4.00
• At least 3-5 years of work experience in maintenance organization or equivalent relevant experience
• Excellent logistics and communication skills
• Able to communicate in English
• Experience in the usage of EAM/CMMS programs and proficient computer skills.
• Preferable to have project & maintenance management knowledge
• Preferable to have experience in the oil & gas industry
• Builds positive/effective relationships with clients and co-workers and demonstrates focus on satisfying both internal and external customers.