Job Description

The Maintenance Management Specialist (Reefer) is a pivotal figure in supporting shop and regional managers by taking on advanced responsibilities in coordinating maintenance activities, managing repair orders, overseeing invoices, and ensuring the seamless operation of maintenance services. This role demands a high level of expertise in fleet maintenance, strategic oversight, and adherence to company policies and regulatory standards, maintaining exceptional service quality and operational efficiency.

Essential Job Functions:

• Utilize the TMT application to create and manage repair orders with a focus on complex and high-impact maintenance activities.
• Issue and manage PO/RO’s for all work/repair to be completed by outside vendors, ensuring optimal resource allocation.
• Segment repair orders into relevant sections, ensuring accurate and timely status updates for enhanced tracking and reporting.
• Monitor the maintenance folder in Microsoft Outlook and process incoming invoices promptly with a focus on high-value transactions.
• Verify the accuracy and consistency of invoice details, ensuring compliance with HUB protocols.
• Identify and escalate potential warrantable repairs in invoices to the Warranty Manager for further analysis and action.
• Manage relationships with outside repair shops to ensure trucks receive necessary and timely maintenance.
• Provide detailed repair instructions and directions to outside shops/internal Operations team, ensuring clarity and precision.
• Approve and handle breakdown repairs, making critical decisions to minimize downtime.
• Manage PM cycles, ensuring strict compliance with HUB standards and optimizing maintenance schedules.
• Deliver exceptional customer service to terminal/driver managers and drivers, addressing complex issues and providing strategic solutions.
• Control and optimize maintenance costs to maximize truck and driver utilization, employing advanced cost-saving strategies.
• Negotiate repair costs with out-of-network shops, ensuring favorable terms and approving vendor repairs.
• Efficiently process all maintenance-related transactions within the TMT system, maintaining a high standard of data integrity.
• Lead the analysis, development, and implementation of action plans for cost reduction and efficiency improvement.
• Provide timely and accurate communication and updates to Operations, Customer Service, and Safety teams, ensuring alignment with organizational goals.
• Collaborate with all functional groups to meet and exceed operational excellence standards.
• Maintain strict compliance with company policies and all applicable laws, setting an example for junior staff.
• Contribute to business growth by supporting customer retention, expansion, and new sales initiatives through strategic maintenance management.

Minimum Qualifications:

• A minimum of 3 years of experience in fleet maintenance or related field.
• Proficient in using maintenance platforms.
• Strong organizational skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office, particularly Outlook.
• Demonstrated ability to manage and prioritize tasks in a fast-paced environment.

Salary: $69,500/year base salary

** This is an estimated range based on the circumstances at the time of posting, however, may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand**

Benefits

We offer a comprehensive benefits plan including:

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Life & AD&D Insurance
• Disability
• Paid Time Off
• Paid Holidays

BEWARE OF FRAUD!

Hub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group’s name in fraudulent emails, job postings, or social media messages. In light of these scams, please bear the following in mind

• Hub Group will never solicit money or credit card information in connection with a Hub Group job application.
• Hub Group does not communicate with candidates via online chatrooms such as Signal or Discord using email accounts such as Gmail or Hotmail.
• Hub Group job postings are posted on our career site: https://www.hubgroup.com/careers

Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers’ needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers’ supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $5 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of "The Way Ahead" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do. For more information, visit www.hubgroup.com