Job Description

What you will do

The Fleet Maintenance Coordinator is responsible for providing administrative and operational support to the maintenance department by managing fleet records, maintenance documentation, regulatory compliance requirements, procurement activities, and equipment tracking systems. This position serves as a key liaison between maintenance personnel, vendors, regulatory agencies, and operations personnel to ensure fleet assets are properly maintained, compliant with applicable regulations, and accurately documented. The role supports efficient shop operations by maintaining maintenance records, coordinating preventative maintenance activities, processing registrations and permits, managing warranty claims, and ensuring the accuracy of fleet information systems.

Main Responsibilities:

1. Order maintenance supplies, parts using procurement system.
2. Daily entry of equipment miles/hours.
3. Create, maintain and archive records for work order labor & maintain work order files, to include preventive maintenance.
4. Maintain log for DOT inspection repairs.
5. Assign unit numbers and enter in systems as needed.
6. Maintain equipment list.
7. Track and set up warranty work repairs.
8. Maintain and send weekly equipment service lists.
9. Maintain annual service check lists.
10. Process weight distance permits for entire fleet and as needed for new or repaired fleet.
11. Process vehicle registration & renewals.
12. Performs other clerical duties as needed.

Experience and abilities you will need:

Required:

• High School Diploma or GED required
• Read, write and speak English and Spanish
• Strong organizational, planning, and time-management skills.
• Experience maintaining records, processing purchase orders, and coordinating administrative functions
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to generate reports, maintain tracking logs, and analyze data for accuracy.
• Experience in a diesel repair shop, trucking, transportation, construction, or heavy equipment environment preferred.
• Interact and clearly communicate with all levels of the company, customers, vendors and support agencies.
• Possess strong interpersonal, detail oriented, and computer skills.

Who we are:

GCC is a world-class company that produces, distributes and markets cement, ready-mixed concrete, aggregates, and innovative products related to the construction industries in Mexico and the United States. We take pride in being a market leader with a culture of innovation, high performance and safety. GCC offers a very competitive benefits program including paid time off, medical, dental, vision, short and long-term disability insurance plans, and a 401K.

You will love working here because:

At GCC, employees are our most important resource. As a part of the GCC family, you'll be welcomed into a culture that promotes the company vision and internal career growth. Our company vision is to have our customers recognize us as a business partner that generates the most value to their construction projects. We're a sustainable growing company, a great place to work and a solid investment for our shareholders. GCC is an enterprise with a global and sustainable approach. Our production is mainly devoted to the manufacture and sale of gray Portland cement, mortar, premixed concrete, concrete blocks, plaster, aggregates and other construction materials. Join the family!

An Equal Opportunity Employer

GCC does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

We hold each other accountable to live our core values of health and safety, attitude of service, integrity, teamwork, innovation and excellence. GCC employees demonstrate these values every day. An Equal Opportunity Employer GCC does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors, including skills, abilities and experience. Please click the links to view the federal compliance posters