Job Description
Job Location: TX-ESP-MIDLD - Midland, TX 79706Roles & Responsibilities
The Maintenance Coordinator is responsible for overseeing the maintenance readiness, preventive maintenance compliance, defect management, vendor performance, asset registration renewals, and operational uptime of Flowco’s fleet, including DOT and non-DOT vehicles, trailers, and field support assets.
This position ensures fleet assets remain safe, operationally ready, compliant with company standards, and cost-effective while partnering closely with DOT Compliance, Safety, Operations, and field leadership.
Preventive Maintenance Program
- Oversee and manage preventive maintenance schedules for all fleet assets
- Track PM intervals based on mileage, engine hours, OEM recommendations, and operational usage
- Coordinate annual DOT inspections and applicable state inspections
- Ensure vehicles, trailers, support units, and CMV assets remain service compliant
- Monitor Samsara DVIR defect submissions and maintenance concerns
- Coordinate repair assignments and repair closeout verification
- Ensure safety-critical defects are repaired prior to return to service
- Maintain defect documentation for audit readiness and internal accountability
- Manage vehicle and trailer breakdown response
- Coordinate with dealerships, mobile mechanics, tire vendors, and service providers
- Prioritize repairs based on safety, operational urgency, and fleet availability
- Support after-hours breakdown escalation when needed
Fleet Asset Management
Maintain asset records including:
- VIN
- unit numbers
- assigned operators
- department ownership
- PM due dates
- repair history
- inspection due dates
- registration renewals and replacements
- warranty claims
- tire history
- downtime tracking
Vendor Management
- Manage vendor relationships for fleet maintenance services
- Evaluate repair quality, turnaround time, and pricing
- Review repair orders and invoices for accuracy
- Pursue warranty recovery opportunities when applicable
Fleet Readiness / Uptime
- Track out-of-service units
- Monitor PM compliance percentages
- Identify recurring failures
- Escalate readiness risks to leadership
- Partner with operations to prioritize fleet availability
Compliance Support
Partner with DOT Compliance and Safety on:
- annual inspection readiness
- roadside inspection defect response
- maintenance documentation
- out-of-service repair closure
- audit readiness support
Education,
Qualifications & Experience
- High school diploma or equivalent required
- Fleet maintenance, transportation, logistics, or related experience preferred
- 2-5 years of fleet maintenance coordination or enterprise fleet operations preferred
- Oil & gas or mixed fleet operational experience strongly preferred
- Vendor management experience preferred
- Experience with Enterprise Fleet Maintenance or other fleet maintenance systems strongly preferred
Knowledge, Skills & Abilities
- Strong understanding of preventive maintenance program management
- Knowledge of vehicle maintenance coordination and repair workflows
- Strong organizational and documentation skills
- Ability to manage multiple operational priorities
- Familiarity with Samsara, telematics, and fleet systems
- Strong communication skills across operations, field leadership, and vendors
- Analytical mindset with strong cost control awareness
Working Conditions
Environment
- Office-based with periodic field exposure to field locations, yards, and fleet assets.
Hours/Shifts
- Standard business hours with flexibility as needed to support operations, audits, or compliance events.
Physical Demands
- Primarily sedentary office work.
- Occasional walking, standing, bending, and light lifting (up to 25 lbs) when conducting audits or inspections.
Benefits
- Medical
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- Dental
- Vision
- Life, Accidental Death and Dismemberment (AD&D)-ER paid
- Voluntary Supplemental Life and AD&D
- Short Term Disability (STD)-ER paid
- Long Term Disability (LTD)-ER paid
- Employee Assistance Program (EAP)-ER paid
- Voluntary benefits (accidental, critical illness, hospital indemnity)
- ID Theft
- Legal
- 401k
- Holiday
- PTO
QualificationsEducation,
Qualifications & Experience
- High school diploma or equivalent required
- Fleet maintenance, transportation, logistics, or related experience preferred
- 2-5 years of fleet maintenance coordination or enterprise fleet operations preferred
- Oil & gas or mixed fleet operational experience strongly preferred
- Vendor management experience preferred
- Experience with Enterprise Fleet Maintenance or other fleet maintenance systems strongly preferred
Knowledge, Skills & Abilities
- Strong understanding of preventive maintenance program management
- Knowledge of vehicle maintenance coordination and repair workflows
- Strong organizational and documentation skills
- Ability to manage multiple operational priorities
- Familiarity with Samsara, telematics, and fleet systems
- Strong communication skills across operations, field leadership, and vendors
- Analytical mindset with strong cost control awareness
Working Conditions
Environment
- Office-based with periodic field exposure to field locations, yards, and fleet assets
Hours/Shifts
- Standard business hours with flexibility as needed to support operations, audits, or compliance events.
Physical Demands
- Primarily sedentary office work.
- Occasional walking, standing, bending, and light lifting (up to 25 lbs) when conducting audits or inspections.
