At GC Realty & Development, we don't just manage properties-we solve problems, build systems, and take ownership from start to finish. We're known for being Responsive, delivering Better Results, and doing what we say we'll do.
We're looking for a Maintenance Administrator who thrives on organization, follow-through, and accountability. This role is critical to keeping our maintenance operations running smoothly by managing vendors, coordinating recurring services, and ensuring nothing falls through the cracks.
If you're detail-oriented, proactive, and take pride in doing things the right way, this role may be a great fit.
The Maintenance Administrator plays a key role in preserving the properties we manage. You'll support maintenance operations by coordinating vendors, managing recurring services, maintaining accurate records, and ensuring compliance with insurance and documentation requirements.
This is a behind-the-scenes, high-impact role for someone who understands how their work affects dispatch, technicians, property managers, and ultimately our residents and owners.
Take ownership and follow tasks through to completion without reminders
Are highly organized and comfortable managing multiple workflows at once
Communicate clearly and proactively with vendors, internal teams, and residents
Care deeply about accuracy, documentation, and doing things "one and done"
Stay calm and solutions-focused in a fast-paced environment
Like building systems that prevent problems instead of reacting to them
Assign and schedule recurring services such as landscaping, snow removal, clean & checks, common area cleaning, laundry coin pickups, and boiler on/off services
Assign the appropriate vendor based on location and service requirements
Serve as the primary point of contact for all recurring service communication
Proactively update internal teams and residents on vendor schedules and service status
Monitor recurring service performance to ensure SLAs are met
Support the GC Realty Experience™ by preventing missed appointments and service gaps
Review and manage the maintenance email inbox daily-assigning, tracking, and closing out items
Audit and update the after-hours vendor portal as needed
Maintain accurate shop and van inventory records in coordination with the Maintenance Dispatcher and technicians
Ensure materials, usage, and documentation are accurate and up to date
Maintain clean, error-free records that support downstream billing, reporting, and operations
Minimum 1 year of experience managing vendors, contractors, or subcontractors
Strong time management and task prioritization skills
High attention to detail and commitment to data accuracy
Solid understanding of maintenance workflows and service coordination
Advanced English communication skills (written and verbal)
Comfortable working in systems and following documented processes
3+ years experience managing vendors or contractors
Prior experience in property management or maintenance operations
General knowledge of residential repair costs, timelines, and standards
Experience working with work order systems or maintenance software
Proven ability to identify inefficiencies and suggest process improvements
Compensation: Starting off at $10 per hour
Remote Role: Workspace provided by contractor; work from home
Growth-Oriented Culture: We value learning, feedback, and continuous improvement
Supportive Team: You'll work alongside people who own their roles and support each other
GC Realty & Development is Chicago's premier property management team, specializing in single-family homes and small multifamily properties. For over 20 years, we've delivered a responsive, systems-driven approach that gives investors peace of mind and their time back-powered by strong processes, an in-house maintenance operation, and a culture built on ownership and execution.
As Chicago’s Responsive Property Manager® for over 20 years, GC Realty & Development has been an industry leader, guided by our core values: RESPONSIVE, OWN IT, GET SH*T DONE, and BETTER RESULTS. Providing exceptional service is what we do every day.
We recently updated our core values to include "GET SH*T DONE" because, looking back, our most successful team members were the ones who embodied that mindset. Does that sound like you? Do you want to work with a team that makes it happen???
