Job Description

Maintenance Administrative Assistant – International (m/f)

Location: Lisbon, Portugal

We are looking for a highly organized and proactive Administrative Assistant to support the Regional Maintenance Manager for International Hotels. This role will be based in Lisbon and will provide administrative, analytical, and coordination support to ensure the efficient management of maintenance activities across the region.

The ideal candidate will play a key role in budget tracking, reporting, meeting coordination, and communication support, including language assistance when required.

Key Responsibilities

• Provide day-to-day administrative support to the Regional Maintenance Manager (International);
• Assist with budget tracking, cost control, and preparation of financial and operational reports;
• Support the preparation of presentations, reports, and documentation related to maintenance activities;
• Coordinate and participate in monthly maintenance meetings, including preparation of materials and minutes of the meeting;
• Maintain and update data related to maintenance operations, budgets, and performance indicators;
• Assist in communication with international teams and stakeholders across Europe;
• Provide language support and translation assistance when required;
• Ensure accurate organization and management of documentation and records.

Requirements

• Fluency in English and French (mandatory)
• Italian is considered a strong advantage
• Based in or willing to relocate to Lisbon, Portugal
• Proven experience in administrative support, preferably in an international environment
• Advanced proficiency in Microsoft Office, particularly Excel
• Strong analytical mindset with attention to detail
• Excellent organizational and communication skills
• Ability to manage multiple tasks and priorities in a dynamic environment

What We Offer

• Permanent contract;

• Direct exposure to regional maintenance management and operational decision-making;
• Professional development in a dynamic and collaborative setting;

• Employee discounts and partnerships.

APPLY NOW!
https://careers.pestanagroup.com/job-invite/36328/