Job Description

Pay depending on experience

Job Title: Maintenance Administrative Assistant

Answers To: VP of Operations & Chief Engineer

Job Purpose:

Acting as a liaison between the Chief Engineer and other parties. This job is distinguished from similar jobs by the following characteristics: required initiative, organizational problem-solving skills, ability to acquire knowledge of program operations, policies and procedures. Organizational skills are a must to ensure proper supplies are always available for the daily workorders.

DUTIES & RESPONSIBILITIES:

• Keep track by monitoring Daily Work Reports for Maintenance Employees
• Pricing for all billable workorders to be completed daily with weekly meetings with the accounting department to ensure proper billables.
• Organize parts and inventory items as needed
• Contact vendors as needed
• Schedule of department weekly
• Keep track of ongoing and upcoming projects
• Maintaining price lists quarterly
• Shop inventory

QUALITIFICATIONS:

• Knowledge of Microsoft Excel and Word
• Skill in the use of computers and related equipment in a stand alone or local area network environment
• Skills are required to perform multi tasks with a need to periodically upgrade skills to meet changing job conditions.
• Flexibility is required to independently work with others in a wide variety of circumstances
• Problem solving is required to analyze issues and create action plans
• Organizational skills to monitor & track part intake and usage

REQUIREMENTS

• Able to lift and/or carry 25 pounds or more
• Able to sit at a desk comfortably for extended periods of time
• Able to see and read on computer screen and paper
• Able to use hands and fingers to operate office equipment such as a computer, copier, phone and calculator
• Able to work in a constant state of alertness and safe manner