Job Description

To establish clear expectations and responsibilities for the Project Controls role supporting

Maintenance and Operations within the Dispersions organization. This SOP defines administrative

processes, document control requirements, work management support activities, PO/PR

administration, communication standards, and onboarding responsibilities necessary to support safe,

efficient, and compliant business operations.

This procedure applies to all personnel assigned administrative functions supporting operations,

projects, maintenance, planning, scheduling, document management, and contractor coordination

activities within the Dispersions organization.

Roles and Responsibilities

The Project Controls Rep is responsible for providing administrative support to maintenance and

operations while ensuring compliance with site documentation requirements and business

processes.

Administrative Support

• Support operations and Maintenance teams with administrative tasks.
• Maintain organized records and filing systems
• Assist with meeting coordination and calendar management.
• Coordinate communications between maintenance, operations, contractors, and leadership.
• Track action items and follow up on outstanding requests.
• Assist with P.O creation and updates

Document Control

• Maintain electronic and hard-copy records in designated SharePoint and company storage locations.
• Ensure documents are current, accurate, and properly filed.
• Control revisions and maintain document version history.
• Assist with retention and archiving requirements.
• Verify required documentation has been completed before records are finalized.

Purchase Order (PO) and Purchase Requisition (PR) Management

• Monitor and track PO and PR status.
• Review purchase requests for completeness and required documentation.
• Follow up on pending approvals and service entries.
• Assist with invoice verification and administrative processing.
• Communicate issues requiring management review.

Operations Support

• Provide administrative support to Operations leadership and personnel.
• Assist with tracking operational action items, requests, and department communications.
• Support coordination of outages, turnarounds, and operational activities as required.
• Maintain operational records and documentation in approved systems.
• Coordinate meetings, distribute communications, and document meeting actions.
• Support onboarding and training documentation for Operations personnel.
• Assist with reporting, data collection, and KPI tracking as requested by leadership.
• Support and participate in field walkthroughs.

Work Schedule

The standard work schedule is:

• Four (4) ten-hour workdays
• 6:30 AM to 4:30 PM

Alternative Schedules

Alternative start times may be approved by supervision based on business needs.

ZACHRY is dedicated to providing a Safe and Drug-Free work environment and is an Equal Opportunity Employer.

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