Job Description

LAFAYETTE SCHOOL CORPORATION

JOB POSTING

MAIN OFFICE ADMINISTRATIVE ASSISTANT

POSITION TITLE: Main Office Administrative Assistant

LOCATION: Tecumseh Junior High School

POSITION TYPE: 10-Month Office Professional

RATE OF PAY: Starting at $15.83 per hour (up to $16.33 with prior experience)

WORK SCHEDULE: Monday�Friday, 40 hours per week (approximately 40 weeks per year, mid-July through May)

BENEFITS: Health, Dental, Vision, Paid Time Off, Retirement (PERF), and other eligible employee benefits

REPORTS TO: Building Principal

POSITION SUMMARY

Lafayette School Corporation is seeking a dependable, organized, and personable Main Office Administrative Assistant to support the daily operations of Tecumseh Junior High School. This position plays an important role in maintaining an efficient, welcoming, and professional school office while providing administrative and clerical support to building administrators, teachers, staff, students, and families.

The ideal candidate will demonstrate strong communication and organizational skills, attention to detail, proficiency with office technology, and the ability to manage multiple responsibilities in a fast-paced school environment. This individual must maintain confidentiality, exercise sound judgment, and enjoy working with students and the school community.

ESSENTIAL RESPONSIBILITIES

Office Operations and Administrative Support

• Answer incoming telephone calls promptly and professionally, directing inquiries to appropriate personnel.
• Provide receptionist coverage and assist students, parents, staff, and visitors as needed.
• Maintain accurate records, files, correspondence, and other administrative documents.
• Prepare and distribute school communications, notices, letters, reports, and other materials.
• Assist with student registration, enrollment documentation, and verification of student information.
• Support building administrators and staff with general clerical and administrative responsibilities.
• Assist with school mailings, staff communications, event programs, signage, and other building activities.

Substitute Teacher Coordination and Staff Attendance

• Coordinate daily substitute teacher assignments and prepare necessary materials and information.
• Monitor unfilled substitute assignments and assist in securing coverage when needed.
• Welcome substitute teachers, provide appropriate information, and complete end-of-day checkout procedures.
• Enter and maintain employee leave requests and attendance information in the district's absence management system (Frontline/AESOP).
• Communicate substitute coverage needs and related information to building administrators.

Student Discipline and Attendance-Related Documentation

• Assist building administrators with the organization and processing of student discipline documentation.
• Maintain accurate records for detention, in-school suspension (ISS), out-of-school suspension (OSS), and Saturday School.
• Prepare and distribute student discipline notifications, letters, and required documentation.
• Maintain and update discipline tracking records using district-approved systems, including OneNote.
• Generate and distribute reports and information needed by building administrators.
• Organize and file student discipline records in accordance with district procedures and confidentiality requirements.

Student Fees, Financial Records, and Bookkeeping

• Receive, record, and process textbook rental and other applicable student fee payments.
• Prepare bank deposits and maintain accurate financial documentation in accordance with district procedures.
• Generate and distribute student account statements and payment notifications.
• Assist with delinquent account documentation and collection reporting.
• Prepare quarterly and year-end financial reports as directed.
• Process billing for lost or damaged student technology devices and accessories.
• Coordinate applicable student fee assistance documentation with Food Services and other district departments.

Student and School Support

• Provide courteous and responsive assistance to students, families, teachers, and staff.
• Assist with school events, academic programs, and special projects as assigned.
• Support the preparation and distribution of student information, report cards, and school communications.
• Maintain the confidentiality of student educational records, personnel information, and sensitive school matters.
• Perform other duties as assigned by the building principal to support the effective operation of the school.

QUALIFICATIONS

Required Qualifications

• High school diploma or equivalent.
• Strong organizational, time-management, and clerical skills.
• Proficiency in typing, data entry, and general office procedures.
• Working knowledge of common office technology, including email, Microsoft Word, Excel, Outlook, copiers, and related equipment.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Ability to maintain accurate records and demonstrate attention to detail.
• Ability to work effectively and professionally with students, parents, staff, and community members.
• Demonstrated dependability, professionalism, discretion, and commitment to confidentiality.
• Positive attitude, strong interpersonal skills, and a willingness to work collaboratively as part of a school team.

Preferred Qualifications

• Previous secretarial, clerical, or administrative assistant experience.
• Experience working in a school or educational setting.
• Familiarity with student information systems, Frontline/AESOP, Microsoft OneNote, and other school management applications.
• Basic bookkeeping, payment processing, or financial recordkeeping experience.
• Experience supporting school administrators and coordinating multiple office responsibilities.

PROFESSIONAL EXPECTATIONS

The successful candidate will:

• Maintain a welcoming, respectful, and professional office environment.
• Demonstrate patience, flexibility, and a student-centered approach.
• Exercise sound judgment when handling confidential or sensitive information.
• Work independently while contributing positively to a collaborative team.
• Adapt to changing priorities and the daily demands of a busy junior high school.
• Demonstrate consistent attendance, punctuality, and reliability.

APPLICATION INFORMATION

Interested candidates are encouraged to apply for this opportunity to join the Lafayette School Corporation team.

For questions regarding the position, please contact:

Mr. Leo Leffert

Principal, Tecumseh Junior High School

Email: lleffert@lsc.k12.in.us

JOIN THE LSC TEAM TODAY!

Lafayette School Corporation offers employees:

• A diverse and inclusive school community
• A positive, collaborative, and supportive team atmosphere
• Opportunities for professional growth and development
• Competitive compensation and comprehensive employee benefits
• Access to an employee health clinic and wellness support programs
• Excellent facilities and a strong commitment to student and staff success

Lafayette School Corporation is an Equal Opportunity Employer.