Job Description

Enercare Inc. is one of Canada’s largest home and commercial services companies servicing over one million customers across Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, Quebec and New Brunswick. Enercare is the Experts at Home, operating under several brands including Enercare, HydroSolution, and Pioneer Plumbing & Heating.
A proudly Canadian-owned company, we are the Experts at what we do and deeply care about our customers. We value a diverse, collaborative culture, and take pride in our commitment to health and safety, and knowing our work serves and supports our communities every day. No matter your role, we invest in making sure you have opportunities to grow, learn, and become the Expert you want to be.
If you are ready to become one of our Experts, we would love to hear from you.

Job Title: Mailroom Administrator (1-year contract)
Reporting To: Manager - Facilities
Department: Facilities
Location: Markham
File Number: 3439
Rate of Pay: As per collective agreement
Hours of Work: 35 hours per week - Monday to Friday 8:00a.m. – 4:00p.m.

The primary responsibility is for the mail room, including delivery of mail, selection of appropriate postage/rates for Canada Post and courier services, preparing and distributing inter-office mail, and invoicing back to departments. The secondary role is as general administrative support to the Facilities department (see Accountabilities).

Responsibilities
• Act as a courteous and friendly central point of contact for both internal and external customers.
• Open and sort all mail (Business Reply, generic or addressed mail)
• Direct and deliver mail to mail pick-up area
• Travel in own vehicle to deliver mail to Postal Station
• Coordinate all mailing requirements to each office/warehouse locations
• Manage relationship with mail and courier vendors
• Prepare daily inter-office mail for pick-up.
• Checks, initials, and codes all Mailroom/Facilities related invoices
• Distribute paper supplies for printers and photocopiers to all print stations and mail centers
• Achieve defined productivity and performance measures on a consistent basis
• Provide general administrative support to Facilities staff
• Manage placing the fire alarm on and off by-pass
• Receive contractors, guide them to work area, relay direction and QA final work. Maintain Birchmount site presence and be on-call for responses to unplanned events or vendor site requirements.
• Manage the training room divider wall (opening and closing as per requests)
• Act as a contact person for contractors, vendors, and the day porters
• Assist with the start-up/shutdown of the mechanical cooling system
• Receive shipments for the warehouse if the clerks are out on deliveries
• Undertake special projects and assignments as assigned
• Ability to provide reporting and data analysis as requested by management
• Maintain confidentiality in all matters pertaining to the department operations
• Other duties as assigned by management

Qualifications
• Ability to operate high volume mailroom equipment, photocopiers and printers
• Ability to work independetly with minimal supervision
• Computer literate in Microsoft applications (Outlook, Word, Excel)
• Skilled in office equipment operation (Photocopiers, scanners, VOIP Phones, Printers)
• Ability to handle multiple tasks and priorities
• Previous experience in an administrative role
• Ability to lift/pull heavy weight (mailbags, storage boxes of 40+ lbs)
• Must have own vehicle and valid drivers license for mail pick-up/deliver
• Grade 12 completed
• Post Secondary education is an asset, FMP designation preferred
• Experience working with security and life safety systems an asset
• High Heights Training is mandatory
This position applies to UNIFOR Local 975.

Enercare is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ancestry, national origin, religion, sex, age, sexual orientation, gender identity, citizenship, marital status, disability, pregnancy, military status, protected veteran status or other characteristics protected by applicable law. Enercare’s recruitment process includes accommodation for applicants with disabilities in accordance with applicable provincial accessibility laws and regulations. All accommodations will take into account the applicant’s accessibility needs due to disability and are available upon request.

Our company leverages artificial intelligence (AI) tools as part of the candidate screening process to help review applications efficiently and fairly. These tools may assist in evaluating qualifications against job requirements. All decisions regarding hiring are ultimately made by our recruitment team. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.