Job Description

Posting number: 2026-07529

Department: County Sheriff

Division: SO-Corrections

Job classification: Mail Processor - Temp

Posting type: Regular

Categories: Administrative Assistant, Clerical & Data Entry, Corrections, Law Enforcement

• Adhere to all facility policies, procedures, and post orders while completing required training.
• Pick up, sort, and distribute mail to headquarters, jail administration, staff, and inmates, including delivery to housing modules and transport to the post office.
• Prepare reports, complete required paperwork, and maintain organized filing systems, including mail logs, rejections, and watch lists.
• Process rejected mail by completing rejection forms, distributing notifications, and maintaining and purging files in accordance with retention guidelines.
• Collect and process inmate-related items such as money orders for accounting on a daily basis.
• Attend meetings, instruct in-house academy classes and assist with training staff, including part-time or temporary employees, on mail procedures.
• Perform general administrative duties such as submitting mileage sheets, participating in required training, and supporting overall Programs Unit operations.
• May be required to testify in court when subpoenaed.
• Performs other duties as required.

Examples of duties

• Process, inspect, and distribute incoming and outgoing inmate mail, ensuring compliance with jail policies, procedures, and security protocols, including identification of contraband.
• Maintain accurate records and documentation related to inmate mail, including data entry for mail logs, rejections, and watch lists, ensuring proper tracking and accountability.
• Provide administrative and operational support to the Programs Unit by responding to kites, phone calls, and service requests while communicating effectively with staff, inmates, and external agencies.

Qualifications

• Minimum 21 years of age
• Ability to be assertive and self-motivated
• Must be able to read, write, and speak English with high proficiency
• Must have High School Diploma or GED
• A valid Colorado Driver’s License

Supplemental information

• Knowledge of computer systems, including Microsoft Office Suite for data entry, recordkeeping and communication.
• Basic knowledge of alphabetical and numerical filing systems.
• Ability to type 35 words per minute with accuracy.
• Excellent customer service skills and communication skills when interacting with staff, inmates and the public.
• Ability to operate office equipment such as computers, printers and postage systems.
• Ability to multitask and manage competing priorities.
• Ability to lift and carry mail totes weighing 20-35 pounds.
• Ability to maintain confidentiality when handling sensitive inmate and facility information.
• Ability to interact professionally with diverse groups and individuals, including inmates and staff.
• Ability to work independently while following policies, procedures, and security required

For all applicants, this is a reminder of the original job posting where it stated: “Applicants may be excluded from further consideration at any point in the hiring process. By Sheriff’s Office policy, the reasons why an applicant is not selected for hire will not be discussed with the applicant. There is no flexibility with this policy. If an applicant receives notice of elimination from the hiring process, it simply means the applicant’s qualifications do not fit the Office’s needs at this time. This determination does not preclude the applicant from applying to other agencies.”