Job Description

BE PART OF A MANUFACTURER LIKE NO OTHER.

When you work with the world's most innovative companies, you know you're making a difference. Our clients are the game changers, leaders and investors who fuel the global innovation economy. They're the businesses behind the next fabrication breakthroughs. And the visionaries whose new technologies could transform the way people live and work.

They come to BLM GROUP USA for our expertise, deep network and nearly sixty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising BLMers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business.

Join us at BLM GROUP USA and be part of bringing our clients' world-changing ideas to life. At BLM, we have the opportunity to grow and collectively make an impact by supporting the innovative clients and communities BLM GROUP serves. We pride ourselves in having both a diverse client roster and an equally diverse and inclusive organization.

We offer a competitive benefits package which includes medical, dental, vision, 401k with company match, life/disability and many others!

Job Title: Machine Logistics Specialist

Department: Administration

FLSA Status: Non-Exempt

Summary

Under the direction of the Chief Financial Officer (CFO), the Machine Logistics Specialist is responsible for supporting efficient, cost-effective supply chain operations and promptly resolving distribution-related issues. This position works directly with internal teams, external partners, and customers to ensure deliverables are completed within the applicable scope and budget. The Machine Logistics Specialist is also expected to collaborate effectively with the Project Management and Shipping and Receiving teams.

This position is responsible for coordinating machine logistics between Italian supplier companies and the final customer and/or warehouse. Responsibilities include managing the quotation process, tracking machine shipment status, and identifying opportunities to reduce logistics-related costs.

Essential Functions

The duties listed below are the specific duties and tasks that someone in this position must accomplish.

• Update and maintain correspondence and documentation related to the quotation and awarding of shipments for freight forwarding and domestic shipping.
• Communicate machine delivery status updates to internal departments and customers.
• Manage all machine rigging requirements and machine shipment logistics.
• Schedule shipment and delivery of components and auxiliary manufacturing tools sourced outside the BLM Italy order, including IPG, SIDEROS, and LIBERTY SYSTEM.
• Manage, maintain, and review the quotation process for all international and domestic shipping.
• Monitor deposit invoice payments and follow up with customers regarding due dates.
• Attend and contribute to weekly open orders meetings and provide all required open information.
• Maintain the Freight Forwarder Dashboard Report and any additional reporting required for completed shipments.
• Reconcile Freight Forwarder invoicing concerns in coordination with the AR/AP teams.
• Partner with Project Management and other internal teams, as needed, to assist customers with logistics questions, crate handling, and offloading requirements.
• Other duties as assigned by management.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree in a technical field, business administration, or related field preferred.
• Previous logistics coordination or logistics management experience required.

Knowledge, Skills, and other Abilities

• Knowledge of machine tooling equipment, including electrical, mechanical, and application-related components, preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and related applications.
• Ability to work independently in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Strong organizational skills and attention to detail.
• Ability to work effectively with team members at all levels of the organization.
• Ability to perform effectively with minimal supervision.
• Strong time management skills.
• Fluency in Italian preferred but not required.

Licensing/Certifications

• A clear driving record containing no more than two (2) minor moving violations in three (3) years and no major violations in the last seven (7) years

Equipment, Machinery, Tools, and Vehicles Used

• General office equipment, including computers, printers, fax machines, and telephones.

Physical Demands

The physical demands described below are representative of those an employee must be able to perform successfully to carry out the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to use hands to manipulate, handle, feel, or operate objects, tools, or controls; reach with hands and arms; stand; talk and hear; walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and lift or move up to fifteen (15) pounds.

Specific vision abilities required for this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Mental Demands

While performing the duties of this position, employees are regularly required to use written and oral communication skills; read and interpret data, information, and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; work under deadlines and frequent interruptions; interact with staff and external organizations; and occasionally address concerns from dissatisfied or challenging individuals.

Working Conditions

The work environment characteristics described below are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The incumbent works primarily in an office environment and may sit for prolonged periods at a desk while using a computer. The incumbent may occasionally work in a manufacturing facility where the noise level may be moderate to loud.

This position is not a hybrid or remote position.

Reporting Relationships

This position reports to the Chief Financial Officer (CFO).

Supervisory Responsibility

None

We are an Equal Employment Opportunity (“EEO”) Employer. If you need assistance or an accommodation with completing the application, you may contact us at (248) 560-0080.