Job Description

Position: Clerical & M&A Integration Coordinator
Location Remote
Client Name: Associated Veterinary Partners
Company Website: www.yourvetpartner.com
Working Hours: Monday to Friday, 12pm to 8pm CST
Holidays: US or PH Holidays
Salary Range: $850 - $1000 USD

The Clerical & M&A Integration Coordinator provides administrative and clerical support for M&A integrations, contract updates, vendor changes, data tracking, and operational follow-up.

This role requires strong attention to detail, comfort with high-volume phone communication, and the ability to manage information accurately across Excel, Google Sheets, Notion, and other company systems.

This position will support the integration of newly acquired hospital locations by helping gather, organize, update, and track key information needed by Operations, Finance, HR, IT, and other vendor partners.

Key Responsibilities:

• M&A Integration Support
• Assist with administrative tasks related to newly acquired locations.
• Track integration checklists, deadlines, outstanding items, and follow-up needs.
• Maintain and update the company’s Notion project tracker to ensure integration tasks, ownership, due dates, and statuses are current.
• Help collect and organize key location information, vendor details, contracts, contacts, and operational documents.
• Update integration trackers and ensure information is complete, accurate, and current.
• Coordinate follow-up with internal teams and external contacts to keep integration work moving forward.
• Contract Changes & Updates
• Support contract change requests, vendor updates, account changes, and documentation updates.
• Review documents for completeness and route items to the appropriate internal team members.
• Maintain organized records of contract changes, renewal dates, vendor contacts, and status updates.
• Follow up with vendors or internal stakeholders to confirm requested changes have been completed.

Requirements:

• High school diploma or equivalent required
• Previous clerical, administrative, customer service, call center, data entry or virtual assistant experience preferred
• Comfortable making frequent outbound phone calls to vendors, hospitals, service providers and internal contacts
• Experience updating trackers, spreadsheets, task lists or project management tools

Benefits

• Job Type: Full-Time
• Pay: Php 52,069- 61,258 per month
• Flexible Schedule
• Work From Home