Job Description

Duties and Responsibilities / KPI’s

1. Core Responsibilities:

Expected Delivery:

 To perform activities such as such as receiving and delivering documents or items, including correspondence, memorandum, publications, records, files, packages, and other similar material within office as per supervisor’s instruction.

 To be responsible to deliver all items precisely & timely.

 To assist with basic office duties such as photocopying, filing and assisting staff upon their request.

 To attend visitors and promptly serve.

 To maintain cleanliness of offices, office equipment and furniture and clean those as and when required.

Implementation of office 5s program in all offices.

 To perform other related tasks upon demand to support all office employees and assist them in performance of their official duties.

 Ensure Office Equipment are always maintained and functional for use.

 Oversee, lead, and guide the different sections of Admin, Dormitory and Maintenance.

 Manage visual management board and Safety, Delivery, Quality, Cost and Moral (SDQCM) Processes.

 Improving efficiency and continues improvement.

 Ensure accurate update of document on LMS (MyOsh)

 Ensure accurate recordkeeping and PoE’s of training documents and training materials.

2. Safety

2.1. Site safety policy and new initiatives: Actively contribute to initiatives and implement change as directed by the AMLTA/VTC Manager.

2.2. Pro-active safety culture: Develop and promote by the identification, development, dissemination and review of safe practices and procedures and by ensuring the awareness of team members.

2.3. Compliance of personnel: Actively promote, monitor and enforce with safe work practices.

2.4. Risk identification and addressing: Ensure all health, safety and hygiene risks are identified and address in the

SOP’s and Risk assessments.

2.5. Risk assessment: Develop standard Risk Assessments for all critical tasks.

3. Key Stakeholders and Relationships to Manage:

3.1. AMLTA Management: Work close with management to ensure a smooth administration.

3.2. Training Specialists at AMLTA: Collaborate closely with internal training specialists to ensure consistency in

training practices and alignment with organizational goals.

3.3. AMLTA Staff: Work with staff members to coordinate training programs and meet the company’s workforce

development goals.

3.4. Administrative personnel: Constantly engaged with admin personnel ensuring their duties are being completed as per requirement.

3.5. Learners and Apprentices: Build strong relationships with learners, providing mentorship and guidance

throughout their training journey.

3.6. AML Staff: Work close with AML staff and always ensure good client relations.

3.7. Visitors: Always ensure visitors are well received, and also follow the VTC guidelines and procedures

4. Measures of Success (KPAs & KPIs within the First 1-2 Years):

4.1. Maintaining of administration system: Keeping record and filing of documentation.

4.2. Prepare training documents: Ensuring training material is available as and when required.

4.3. Reporting: Implementation, populate and draw reports from the Learner Management System.

4.4. Document Management System: Implementation and streamlining QMS principle requirements.

4.5. Stats: Provide Statistics and Reports on monthly, weekly or when required basis.

4.6. Control: Managing Administrative staff.

Qualifications / Experience
Qualification:

Essential:

 Diploma in administration

Desirable

 Degree in Administration

 Accounting knowledge

Experience:

Essential:

 Previous work as administrator

 Proven experience in managing of people

Desirable:

 Accounting background.

Specific Skills
Essential

 Accuracy: Attention to detail

 Report: Report writing

 Computer Literacy: Power Point, Word and Excel

Desirable
 Detailed Precision
 Numbers Accounting
 Team player: Worked with subordinates.

Personal Qualities / Behavioral Traits
 Physical posture: Be physically fit, neat and well groomed.
 Attention to Detail: Exhibits a meticulous approach to administration duties, ensuring high standards of accuracy and safety in all tasks.
 Teamwork: Always be a Team player
 Patience and Empathy: Demonstrates patience and understanding when working with learners and personnel of different skill levels, providing support and guidance to ensure their development and success.
 Leadership and Mentorship: Acts as a mentor to learners, leading by example, and instilling a culture of

excellence, discipline, and continuous improvement.
 Strong Work Ethic: Committed to delivering quality training and maintaining a strong professional reputation.

Takes initiative and shows a proactive approach in addressing challenges.
 Integrity and Professionalism: Upholds high ethical standards, ensuring fairness and transparency in all

assessments and interactions with learners and stakeholders.
 Resilience under Pressure: Remains calm and composed in high-pressure situations, especially when managing multiple training programs or addressing urgent training needs.
 Collaborative and Team-Oriented: Works effectively with other staff, departments, and stakeholders, fostering a collaborative environment that promotes shared success and effective communication.
 Continuous Learner: Committed to personal and professional growth, always seeking opportunities to stay

updated on the latest industry trends, technologies, and educational techniques.

ArcelorMittal is the world's leading steel and mining company, with a presence in 60 countries and primary steelmaking facilities in 15 countries. Our material is part of the fabric of life. What we produce makes a difference – to individuals, communities, businesses and society. At ArcelorMittal, the safety, health, and wellbeing of our employees are our top priorities. We believe that every accident is avoidable, and it is essential for every employee, from the shop floor to the management committee, to hold this belief.

Our purpose is to produce ever smarter steels that have a positive benefit for people and planet. Steels made using innovative processes which use less energy, emit significantly less carbon and reduce costs. Steels that are cleaner, stronger and reusable. Steels for electric vehicles and renewable energy infrastructure that will support societies as they transform through this century. With steel at our core, our inventive people and an entrepreneurial culture at heart, we will support the world in making that change. This is what we believe it takes to be the steel company of the future.