Job Description

Duties and Responsibilities / KPI’s

1. Vehicle Usage Monitoring and Reporting:

1.1. Implement and maintain a system for 24/7 monitoring of light vehicle usage, including location, mileage, and

operational status.

1.2. Generate and issue a Daily Fleet Update Report, providing accurate and timely information on vehicle utilization, availability, and any issues.

1.3. Utilize fleet management software and GPS tracking systems to gather and analyze vehicle data.

1.4. Identify and report any unauthorized vehicle use, misuse, or deviations from company policy.

2. Service and Maintenance Tracking:

2.1. Track and record the mileage and service history of all light vehicles in the fleet.

2.2. Monitor vehicle maintenance schedules and proactively track next service mileage to ensure timely servicing.

2.3. Coordinate with the Light Vehicle (LV) workshop to schedule and manage vehicle servicing, inspections, and

repairs.

2.4. Follow up with the LV workshop to ensure that service and repair work is completed according to schedule and quality standards.

3. Repair Turnaround Time and Downtime Reduction:

3.1. Work closely with the LV workshop to minimize repair turnaround time and vehicle downtime.

3.2. Coordinate the availability of replacement vehicles to reduce operational disruptions.

3.3. Expedite the repair process for critical vehicles to ensure minimal impact on operations.

3.4. Analyze downtime data to identify trends and implement strategies to improve vehicle availability.

4. Maintenance Planning and Data Accuracy:

4.1. Collaborate with the LV workshop to develop and enhance preventive maintenance plans for the light vehicle fleet.

4.2. Ensure that all maintenance activities are properly planned, scheduled, and documented in the fleet management system.

4.3. Maintain accurate and up-to-date records of vehicle information, maintenance history, and repair activities.

4.4. Implement data quality control measures to ensure the accuracy and reliability of fleet data.

5. Fleet Management and Oversight

5.1. Manage the allocation and assignment of light vehicles to various departments and users.

5.2. Develop and implement fleet management policies and procedures to optimize vehicle utilization and minimize costs.

5.3. Monitor vehicle condition and ensure that vehicles are well-maintained and presentable.

5.4. Coordinate vehicle registration, licensing, and insurance.

5.5. Manage vehicle disposal process.

6. Cost Control and Optimization:

6.1. Monitor fuel consumption and identify opportunities to improve fuel efficiency.

6.2. Track maintenance and repair costs, identifying trends and implementing cost-saving measures.

6.3. Negotiate with vendors and service providers to obtain competitive pricing.

6.4. Prepare and manage the fleet budget, ensuring cost-effective operation of the light vehicle fleet.

7. Safety and Compliance:

7.1. Ensure that all vehicles are operated in compliance with traffic laws and company safety policies.

7.2. Monitor vehicle safety equipment and ensure it is in good working order.

7.3. Coordinate driver training and awareness programs to promote safe driving practices.

7.4. Ensure that all vehicles have valid documentation.

Qualifications / Experience / Technical Knowledge

• High school diploma or equivalent; Diploma or Bachelor's degree in Logistics, Automotive Management, or a related field is preferred.

• Minimum of 3-5 years of experience in fleet management, light vehicle maintenance coordination, or a similar role.

Core Competencies / Skills

• Technical Skills:

o Strong understanding of light vehicle systems, maintenance requirements, and repair procedures.

o Proficiency in using fleet management software and GPS tracking systems.

o Knowledge of vehicle safety standards and regulations.

o Ability to interpret vehicle data and generate reports.

o Familiarity with automotive parts and suppliers.

• Operational Skills:

o Ability to monitor vehicle usage and track mileage.

o Skill in coordinating vehicle servicing and repairs.

o Ability to manage vehicle allocation and utilization.

o Strong organizational and time management skills.

o Ability to prioritize tasks and meet deadlines.

• Communication and Interpersonal Skills:

o Excellent verbal and written communication skills.

o Ability to communicate effectively with drivers, mechanics, suppliers, and management.

o Strong interpersonal skills and the ability to build positive working relationships.

o Ability to provide clear instructions and guidance.

• Problem-Solving and Analytical Skills:

o Ability to identify and resolve vehicle-related issues and minimize downtime.

o Skill in analyzing data to identify trends and improve fleet performance.

o Ability to make sound judgments and decisions under pressure.

• Financial and Budget Management Skills:

o Ability to track and control fleet-related costs.

o Knowledge of budgeting principles and practices.

o Ability to identify cost-saving opportunities.

• Compliance and Safety Skills:

o Knowledge of relevant traffic laws, safety regulations, and company policies.

o Ability to ensure compliance with vehicle documentation requirements.

o Commitment to promoting a safe working environment and safe driving practices.

Personal Qualities / Behavioural Traits
• Reliability and Dependability:

o Dependable and trustworthy, with a strong work ethic and commitment to fulfilling responsibilities.

o Ability to work independently and as part of a team, demonstrating flexibility and adaptability.

o Willingness to work flexible hours, including evenings and weekends, as needed.

• Attention to Detail:

o Pays close attention to detail in all aspects of the job, ensuring accuracy in record-keeping, reporting, and vehicle inspections.

• Proactive Approach:

o Anticipates potential problems and takes proactive measures to prevent vehicle downtime and operational disruptions.

o Demonstrates initiative in identifying and implementing improvements to fleet management processes.

• Problem-Solving Skills:

o Demonstrates a proactive approach to identifying and resolving problems.

o Ability to think critically and make sound judgments under pressure.

• Communication and Collaboration:

o Communicates clearly and effectively with all stakeholders, including drivers, mechanics, suppliers, and

other departments.

o Collaborates effectively with others to achieve common goals and ensure smooth fleet operations.

• Accountability and Responsibility:

o Takes ownership of vehicle fleet performance and is accountable for ensuring its efficient and safe

operation.
• Continuous Improvement:

o Seeks opportunities to improve fleet management practices, processes, and systems.

o Stays up-to-date with the latest trends and technologies in fleet management.

Working Conditions

• Work is performed in a combination of office and field environments.

• The role involves regular interaction with workshop personnel and visits to vehicle operating locations, which may involve exposure to varying weather conditions, noise, dust, and other hazards.

• The position may require working extended hours or shifts, including weekends, as needed to support 24/7

operations.

• Must be able to work in a remote location.

Health and Safety

1.1. Ensure compliance with all relevant health and safety regulations, standards, and procedures.

1.2. Participate in health, safety, and environment training programs to understand potential hazards, safety

procedures, and emergency protocols.

1.3. Report any health, safety, and environmental concerns, incidents, or near misses promptly to the designated

supervisor or safety officer.

1.4. Assist in identifying workplace hazards and participate in risk assessments to minimize risks to personal health and safety.

1.5. Wear appropriate PPE as required for specific tasks or environments and ensure that it is maintained and used correctly.

1.6. Be familiar with emergency response procedures, including evacuation routes, assembly points, and first aid

protocols.

1.7. Follow established safe work practices and procedures to prevent accidents, injuries, or illnesses.

1.8. Operate machinery, tools, and equipment safely, following the manufacturer's instructions and the AML safety guidelines.

1.9. Maintain a clean and orderly workspace to reduce hazards and prevent accidents.

1.9.1. Promote a culture of health and safety awareness among coworkers by encouraging safe behaviors and

reporting unsafe conditions.

1.9.2. Participate in health and safety committees or meetings as required, providing input and suggestions for

improving workplace safety.

1.9.3. Keep accurate records of safety inspections, incidents, and training activities as required by company policy

and regulations.

Environment

1.1. Oversee and monitor the environmental performance of your department's functions, ensuring high levels of

awareness and compliance with company environmental policies and relevant environmental laws.

1.2. Regularly review environmental performance metrics and indicators to track progress, identify trends, and address areas for improvement.

1.3. Ensure all environmental incidents are reported promptly and investigated thoroughly in line with company policies and legal requirements.

1.4. Uphold a culture of environmental responsibility and compliance within the organization by setting clear

expectations for incident reporting and response at all levels.

1.5. Collaborate with the Environment team to identify opportunities for environmental improvement and develop strategic programs to enhance sustainability practices.

ArcelorMittal is the world's leading steel and mining company, with a presence in 60 countries and primary steelmaking facilities in 15 countries. Our material is part of the fabric of life. What we produce makes a difference – to individuals, communities, businesses and society. At ArcelorMittal, the safety, health, and wellbeing of our employees are our top priorities. We believe that every accident is avoidable, and it is essential for every employee, from the shop floor to the management committee, to hold this belief.

Our purpose is to produce ever smarter steels that have a positive benefit for people and planet. Steels made using innovative processes which use less energy, emit significantly less carbon and reduce costs. Steels that are cleaner, stronger and reusable. Steels for electric vehicles and renewable energy infrastructure that will support societies as they transform through this century. With steel at our core, our inventive people and an entrepreneurial culture at heart, we will support the world in making that change. This is what we believe it takes to be the steel company of the future.