Job Description

Duties and Responsibilities / KPI’s

1. Contract Administration & Compliance

1.1. Administer mining contracts, including drilling, blasting, load & haul, road maintenance, and infrastructure services

in accordance with contractual terms and conditions.

1.2. Ensure contractor compliance with the scope of work, SLAs, KPIs, safety requirements, and commercial obligations.

1.3. Maintain contract registers, variation orders, and claims documentation to ensure full auditability and governance.

2. Cost Control, Measurement & Valuation

2.1. Verify contractor invoices through detailed measurement validation (e.g., BCM, tons hauled, meters drilled) against

production and survey data.

2.2. Track and monitor contract costs against budget, identifying variances and supporting cost control initiatives.

2.3. Support monthly accruals, forecasting, and financial reporting for mining contracts.

3. Contractor Performance Monitoring

3.1. Track contractor KPIs, including productivity, availability, utilisation, and quality of work

3.2. Coordinate performance reviews and ensure corrective actions are implemented for underperformance.

3.3. Support implementation of penalty/reward mechanisms aligned with contract provisions.

4. Document Control & Administrative Systems

4.1. Maintain accurate and up-to-date contract documentation, correspondence, approvals, and records in line with

document control procedures.

4.2. Coordinate preparation and submission of reports, including contract performance, cost reports, and operational

summaries.

4.3. Ensure proper filing, traceability, and retrieval of all administrative and contractual documents.

5. Stakeholder Coordination & Process Improvement

5.1. Liaise with operations, finance, procurement, legal, and contractors to ensure seamless contract execution.

5.2. Support contract tendering processes, including scope development, BOQ preparation, and evaluation inputs.

5.3. Identify and implement process improvements to enhance contract efficiency, transparency, and cost effectiveness.
Qualifications / Experience / Knowledge

• Bachelor’s degree in mining engineering, Quantity Surveying, Business Administration, or related discipline

• Minimum 5–8 years’ experience in mining contract administration or commercial roles

• Strong understanding of mining operations (drilling, blasting, load & haul, earthworks)

• Experience in cost measurement systems (BCM, tonnage, productivity metrics)

• Familiarity with contract types (lump sum, schedule of rates, unit rate contracts)

Core Competencies / Skills

• Contract administration and commercial management

• Strong cost control, budgeting, and financial analysis skills

• Proficiency in the measurement and valuation of mining works

• Advanced MS Excel and reporting capabilities

• Knowledge of ERP systems (e.g., SAP or similar)

• Strong document control and audit compliance skills

• Analytical thinking and attention to detail

• Stakeholder coordination and communication

• Understanding of contract law principles and claims management
Personal Qualities / Behavioral Traits

• High integrity and accountability in managing commercial data

• Detail-oriented with strong accuracy in reporting and validation

• Proactive and solution-driven mindset

• Strong organisational and time management skills

• Ability to work under pressure and meet tight deadlines

• Effective communicator with strong interpersonal skills

• Team-oriented with cross-functional collaboration capability
Working Conditions

• Site-based role within an active mining operation

• Combination of office-based administrative work and field verification activities

• Interaction with contractors and operational teams daily

• Exposure to operational environments, including pits, workshops, and infrastructure areas

Health and Safety

1.1. Ensure compliance with all relevant health and safety regulations, standards, and procedures.

1.2. Participate in health, safety and environment training programs to understand potential hazards, safety procedures, and emergency protocols.

1.3. Report any health, safety and environmental concerns, incidents, or near misses promptly to the designated

supervisor or safety officer.

1.4. Assist in identifying workplace hazards and participate in risk assessments to minimise risks to personal health and safety.

1.5. Wear appropriate PPE as required for specific tasks or environments and ensure that it is maintained and used

correctly.

1.6. Be familiar with emergency response procedures, including evacuation routes, assembly points, and first aid

protocols.

1.7. Follow established safe work practices and procedures to prevent accidents, injuries, or illnesses.

1.8. Operate machinery, tools, and equipment safely, following the manufacturer's instructions and the AML safety

guidelines.

1.9. Maintain a clean and orderly workspace to reduce hazards and prevent accidents.

1.9.1. Promote a culture of health and safety awareness among coworkers by encouraging safe behaviours and

reporting unsafe conditions.

1.9.2. Participate in health and safety committees or meetings as required, providing input and suggestions for

improving workplace safety.

1.9.3. Keep accurate records of safety inspections, incidents, and training activities as required by company policy

and regulations.

Environment

1.1. Oversee and monitor the environmental performance of your department's functions, ensuring high levels of

awareness and compliance with company environmental policies and relevant environmental laws.

1.2. Regularly review environmental performance metrics and indicators to track progress, identify trends, and address

areas for improvement.

1.3. Ensure all environmental incidents are reported promptly and investigated thoroughly in line with company policies

and legal requirements.

1.4. Uphold a culture of environmental responsibility and compliance within the organisation by setting clear

expectations for incident reporting and response at all levels.

1.5. Collaborate with the Environment team to identify opportunities for environmental improvement and develop

strategic programs to enhance sustainability practices.