Job Description
SAP & Data Management
- Accurately enter, update, and maintain warehouse transactions in SAP, including Goods Receipt (GR) and material issue postings.
- Ensure all daily SAP transactions are completed within the same day.
- Maintain a well-organized and easily retrievable electronic and physical database of warehouse records.
Materials Receipt & Verification
- Assist in receiving materials and verifying correctness against purchase orders, delivery notes, and specifications.
- Process incoming materials in SAP and ensure accurate documentation.
- Immediately report discrepancies (short supply, damage, incorrect materials) to the Warehouse Supervisor.
- Prepare and maintain Material Discrepancy Reports (MDRs).
- Segregate and track discrepant materials for return or replacement.
Documentation & Record Management
- Print and maintain purchase orders, invoices, GRNs, delivery notes, and related documents for verification and audit purposes.
- Ensure all warehouse documentation is properly filed, accessible, and audit-compliant.
- Organize finance-related documents and support submission for payment processing.
Inventory & Bin Management Support
- Assist in updating and maintaining bin locations both physically and in SAP.
- Support accurate inventory record keeping to ensure alignment between system data and physical stock.
Compliance & Operational Support
- Ensure compliance with warehouse procedures, company policies, and best practice standards.
- Support safe handling and storage processes by maintaining accurate system records.
- Continuously review assigned tasks and identify opportunities for process improvement.
Reporting & Coordination
- Maintain records of discrepancies and escalate issues to relevant departments.
- Support warehouse reporting requirements and provide data as needed.
General Responsibilities
- Perform any other duties assigned by the Warehouse Supervisor or Superintendent.
Key Performance Indicators (KPIs)
KPI
Metric Definition
Target
Timeline
SAP Posting Timeliness
Percentage of GR and issue transactions posted in SAP on the same day
100% compliance
Daily / Monthly Review
Data Entry Accuracy
Accuracy of SAP entries (GR, issues, bin updates) without errors
99% accuracy
Monthly
Discrepancy Reporting Efficiency
Time taken to identify and report material discrepancies (MDR raised)
24 hours from receipt
Monthly
Inventory Record Accuracy
Variance between SAP records and physical stock during checks
2% variance
Quarterly
Documentation Compliance Rate
Percentage of warehouse documents properly filed and audit-ready
100% compliance
Monthly
4. Performance Expectations
- High level of accuracy in SAP data entry and documentation
- Strong attention to detail and record-keeping discipline
- Timely reporting and escalation of issues
- Compliance with warehouse procedures and audit requirements
Qualification:
- High School Diploma (Grade 12 WAC/WASSCE Certificate)
- Certificate in Supply chain is an added advantage
Experience:
At least +3 years of warehouse experience.
- Very strong working knowledge of SAP.
- Mechanical or Engineering background will be an advantage.
- Good working knowledge of Excel.
- Strong communication skills.
- Excellent oral and written communication skills and a strong commitment to working in a safe environment.
- Excellent problem-solving skills.
Personal Qualities / Behavioral Traits
- Must demonstrate strong work ethics and be able to communicate courteously with co-workers.
- Ability to work independently with limited supervision.
- Ability to work under pressure and have the desire to achieve.
Health and Safety
- Ensure compliance with all relevant health and safety regulations, standards, and procedures.
- Participate in health, safety and environment training programs to understand potential hazards, safety procedures, and emergency protocols.
- Report any health, safety and environmental concerns, incidents, or near misses promptly to the designated supervisor or safety officer.
- Assist in identifying workplace hazards and participate in risk assessments to minimize risks to personal health and safety.
- Wear appropriate PPE as required for specific tasks or environments and ensure that it is maintained and used correctly.
- Be familiar with emergency response procedures, including evacuation routes, assembly points, and first aid protocols.
- Follow established safe work practices and procedures to prevent accidents, injuries, or illnesses.
- Operate machinery, tools, and equipment safely, following manufacturer's instructions and the AML safety guidelines.
- Maintain a clean and orderly workspace to reduce hazards and prevent accidents.
- Promote a culture of health and safety awareness among coworkers by encouraging safe behaviors and reporting unsafe conditions.
- Participate in health and safety committees or meetings as required, providing input and suggestions for improving workplace safety.
- Keep accurate records of safety inspections, incidents, and training activities as required by company policy and regulations.
Environment
- Oversee and monitor the environmental performance of your department's functions, ensuring high levels of awareness and compliance with company environmental policies and relevant environmental laws.
- Regularly review environmental performance metrics and indicators to track progress, identify trends, and address areas for improvement.
- Ensure all environmental incidents are reported promptly and investigated thoroughly in line with company policies and legal requirements.
- Uphold a culture of environmental responsibility and compliance within the organization by setting clear expectations for incident reporting and response at all levels.
- Collaborate with the Environment team to identify opportunities for environmental improvement and develop strategic programs to enhance sustainability practices.
ArcelorMittal is the world's leading steel and mining company, with a presence in 60 countries and primary steelmaking facilities in 15 countries. Our material is part of the fabric of life. What we produce makes a difference – to individuals, communities, businesses and society. At ArcelorMittal, the safety, health, and wellbeing of our employees are our top priorities. We believe that every accident is avoidable, and it is essential for every employee, from the shop floor to the management committee, to hold this belief.
Our purpose is to produce ever smarter steels that have a positive benefit for people and planet. Steels made using innovative processes which use less energy, emit significantly less carbon and reduce costs. Steels that are cleaner, stronger and reusable. Steels for electric vehicles and renewable energy infrastructure that will support societies as they transform through this century. With steel at our core, our inventive people and an entrepreneurial culture at heart, we will support the world in making that change. This is what we believe it takes to be the steel company of the future.
