of Role:

This role is primarily responsible for accurate check posting, managing incoming and outgoing mail, and ensuring timely scanning and distribution of documents to the appropriate internal teams. A Notary Public certification is strongly preferred.

Essential Job Functions/Responsibilities

• Post incoming payments (checks) accurately and timely into internal systems

• Prepare and process outgoing mail, including sorting, labeling, and shipment coordination

• Receive, sort, and distribute incoming mail and packages

• Scan and index incoming mail/documents to the appropriate departments and team members

• Track and log incoming payments and mail to ensure proper routing and accountability

• Assist with basic data entry and clerical support tasks as needed

• Ensure compliance with company procedures and confidentiality requirements

• Perform notary services when required (if certified)

Minimum Job Qualifications:

• High school diploma or equivalent required

• Previous clerical, administrative, or payment processing experience preferred

• Strong attention to detail and accuracy, especially with financial transactions

• Basic computer proficiency (Microsoft Office, document scanning systems, and data entry)

• Ability to manage routine, repetitive tasks with consistency and efficiency

• Strong organizational and time management skills

• Active Notary Public certification (or willingness to obtain)