Job Description

All NRC employees are expected to work in accordance with the organisation’s values. To be dedicated, innovative, inclusive and accountable are attitudes and beliefs that shall guide our actions and relationships. NRC has a commitment to safety and wellbeing and together we build a positive working culture to feel valued, empowered, supported, safe and have a sense of belonging. NRC does not tolerate employees exploiting or abusing people and has zero tolerance to inaction.

Background

The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.

Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.

At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.

Together, we save lives and rebuild futures.

Safeguarding is central to NRC’s work. We expect all employees to

• treat everyone with respect and dignity;

• contribute to building a safe environment for all;

• never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH);

• always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH.

Roles and responsibilities

The purpose of the technical officer position is to ensure technical supervision and support to day-to-day implementation of the logistics functions responsibilities.

Generic Responsibilities

1. To be responsible for the logistics support to colleagues with same responsibilities and develop relevant logistics training including coaching of newly logistics positions to ensure they meet NRC’s logistics standards. Also contribute to the induction of new staff with a role in the logistics processes.
2. Ensure adherence to NRC policies, handbooks, guidelines, SOP’s, and donor requirements
3. Implement NRC’s systems and procedures at country level
4. Prepare and develop Procurement reports as required by Country Office
5. Ensure proper filing of all support documents in line with NRC SSD policy
6. Promote and share ideas for improvement of the logistics function
7. Provide anti-corruption, transparency and cost efficiency focus on all processes (e.g. in procurement, vehicle management, asset management).
8. Actively promote PSEA (Protection against Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.
9. Support the implementation of SIP-relevant activities as included in the CO Action Plan for your unit/team
10. Attend relevant SIP Basic Package training modules (organised at CO, RO, or HO level), including but not limited to the mandatory ones on: SIP Basics, PSEAH, Safeguarding Essentials and Data Protection
11. Perform other duties, as assigned by Line Manager

Specific responsibilities

1. Provide technical support in the management of the supply and logistics need for operations in Moldova Country Office, including requisitioning, receiving, storing, issuing, and delivering goods.
2. Ensure internal and external compliance regulations are adhered to, within deadlines, for all Logistics activities.
3. Provide technical logistics support/input for exploring the options to further expand the potential procurement opportunities (market) in the vicinity of the area of support.
4. Technical supervision of logistics officers (Procurement, fleet, assets, stock) tasks.
5. Process all assigned Procurement requests up to Competitive bidding procurement Procedure and support in all assigned Procurement requests above Competitive Bidding Procurement Procedure as per the request of the line manager.
6. Ensure paper and electronic records are maintained in a systematic manner in line with NRC's standard procedures and SSD & Filling Tree Policies, providing a clear auditable trail.
7. Continued and on-spot update of the Procurement Trackers (PR & PO Trackers, NTF, RFQ, Waiver, CFU, etc.)
8. Engage in market assessment and update of the Country Vendor database through adding more vendors, conducting Bridger check, Supplier due diligence, etc.
9. Focal person for Agresso procurement module, ETB, EFS, ECM, WMS support and guidance for different stakeholders like budget holders & others.
10. Work on FWAs with support and guidance of the Country Logistics Manager.
11. Technically supervise and ensure that the assets in Moldova are registered, tagged, and checked regularly and ensure the on-spot update of the assets Registry.
12. When requested by the Logistics Manager, Assist the other logistics units/Colleagues in Assets & Stock Management activities.
13. Other tasks as assigned by the Logistics Manager

Generic professional competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

1. Experience of working as a Support Function Officer in a humanitarian/recovery context
2. Previous experience from working in complex and volatile contexts
3. Documented results related to the position’s responsibilities
4. Fluency in English, both written and verbal

Context related skills, knowledge and experience

1. Fluency, written, speaking and reading in Romanian and English
2. Previous experience working in Logistics with an INGO
3. Proven ability to coordinate with multiple departments, Proactive in problem solving and removing bottlenecks, and ability to share information in a timely manner to relevant stakeholders.
4. Bachelor’s degree or higher with preferably 2 years of experience in Logistics.

Kindly note that this position is open to candidates who have the legal right to work in Moldova and note that we are unable to provide work permits or visa sponsorships for this position.

Please note that the empty or incomplete applications as well as CVs received via email will not be considered official and will not be processed.