Job Description

Job Purpose

Execute and support daily transportation operations for both in-house and outsourced fleets. Ensure timely shipment planning, proper documentation, and accurate invoicing while monitoring compliance, performance, and cost efficiency across logistics activities.

Key Accountability Areas

Fleet Management
 • Manage daily operations of the in-house fleet and coordinate with third-party logistics providers (3PLs) for timely dispatch and delivery.
 • Monitor fleet utilization, optimize routing and truck capacity.
 • Maintain up-to-date records including GPS tracking logs and driver attendance.

Transportation Coordination
 • Plan and schedule shipments according to business priorities and service level agreements.
 • Assign shipments to carriers based on availability, cost, and performance criteria.

Proof of Delivery (POD)
 • Oversee the full POD process to ensure timely and accurate documentation.
 • Validate delivery records and follow up on any missing or disputed PODs.

Invoicing & Claims
 • Verify transporter invoices against agreed pricing and completed delivery records.
 • Coordinate with the Accounts Payable team to ensure timely and accurate payment processing.
 • Investigate and resolve any land transportation claims or delivery discrepancies.

Compliance & Reporting
 • Ensure all logistics activities comply with internal policies and relevant legal regulations.
 • Prepare periodic reports on fleet performance, transporter KPIs, and cost metrics.
 • Contribute to continuous improvement initiatives aimed at enhancing logistics efficiency and service quality.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Bachelor Degree in Transportation/Logistics or Any relevant field

Work Experience

2 to 4 Years

Technical / Functional Competencies

Inventory ManagementQA Key Performance IndicatorsLanded Cost AnalysisLogistics AnalysisLogistics NetworksMaterials HandlingOrder FulfillmentPackagingProcess ImprovementPurchasing Supply Chain ManagementRisk ManagementShipping Management