Job Description

Objectives of the Position

Ensure timely, accurate freight charge verification by validating invoices and supporting documents against contracts and approved spot rates; resolve discrepancies with providers and internal teams to prevent interruptions, enable on-time payments, reduce billing errors, mitigate risk, and support audit compliance.

Main Areas of Responsibilities and Key Activities

• Verify supply chain service and freight invoices against contracted rates or approved spot quotations in accordance with established guidelines and procedures

• Ensure verified costs are accurately and timely recorded in relevant systems (e.g. SAP) to support correct financial posting and payment processing

• Coordinate closely with service providers, local Supply Chain teams, and Finance to clarify discrepancies, correct invoice errors, and prevent service or payment disruptions

• Follow up with relevant stakeholders to obtain complete and accurate supporting documentation required for cost verification and audit readiness

• Actively participate in process improvements, standardization initiatives, and automation efforts to enhance efficiency, accuracy, and turnaround time

• Identify process-related risks, propose mitigation measures, and support issue resolution in daily operations

• Prepare, maintain, and provide documentation to support internal and external audits as required

Job Requirements

• Diploma / Degree of any discipline
• 1-2 years experience in Supply Chain
• Fresh graduates are welcome to apply
• Proficient in MS Office applications such as Word Excel, PowerPoint, MS Teams
• Proactive team memberwho takes ownership and shows persistence to achieve results and exceed expectations
• Structured, detail oriented & independent individual
• Good interpersonal skills and a team player
• Good command of written and spoken English is necessity.

BASF has been present in Malaysia since 1989, and operates a manufacturing plant in Pasir Gudang, Johor. BASF’s Regional Service Hub in Kuala Lumpur provides functional support services to BASF companies in 20 markets across Asia Pacific. BASF also provides infrastructure and utilities support services to its joint ventures BASF PETRONAS Chemicals and Toray BASF Resins at an integrated Verbund site situated in the Gebeng Industrial Zone, Pahang. BASF posted sales to customers in Malaysia of approximately €340 million in 2024 and had 2,579 employees as of the end of the year. Further information is available on www.basf.com/my