All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships.
Roleandresponsibilities
The purpose of aProcurementofficer is to provide theday-to-dayimplementation ofthe logistic function’s (Procurement) responsibility.
Genericresponsibilities
AdheretoNRCpolicies,handbooks,guidelines,anddonorrequirements.
Assistwiththeimplementationofthelogisticfunction’s(Procurement)portfolioaccordingto the Plan of Action.
PrepareanddevelopstatusreportsasrequiredbyProcurementCoordinatorandProcurement manager if and when required.
Ensureproperprocurementfilingofallsupportdocuments.
PromoteandshareideasforimprovementoftheProcurementunite ofNRC.
Beanti-corruption,transparent,andcost-efficiencyfocusedonallprocurement processes.
ConductprocurementprocessalignwithonNRCLogisticsHandbookandUkrainianProcurement Standards Operating Procedures and NRC regulations.
Prepareprocurement documentsinlinewithNRCprocurementprocedures.
Performotherduties,asassignedbytheLineManager.
Specificresponsibilities
Ensure that allprocurements are done perNRC logistics policies/UkrainianProcurement policies, procedures, and donor regulations.
Working on updating the ITB document, publishing on the relevant platform, organization of tender committee meeting, drafting bid opening/technical/financial evaluation reports.
Prepare requests for quotations and source bids "ations per NRC procurement regulations and thresholds.
Preparethepaymentrequests,whileensuringaccuracyandcompletesupportingdocuments are attached.
ConsultandsupportProgramandSupportstaffforgeneratingofPRs,conductmarketsurveys and provide estimated prices to Programs/Support. Participate in Procurement/or project start up planning and obtain detailed project procurement plans for use during purchases. Take part in assessment of suppliers and assist Logistics Coordinator (Procurement) with updating of the Vendor Database
Maintainproper filesforprocurement documents (anduploadalldocumentsinAgresso).
Checkandreceivepurchaserequisitionsandinitiatetheprocurementprocessaccordingto NRC procurement regulations and thresholds.
EnsureRFQs,arepreparedandsentoutwithintheagreedleadtimeandfollowupthe procurement process till completion.
CompleteandissuepurchaseordersperNRCregulations.
Checkprocurementdocuments(Bidanalysis,PurchaseOrders,Paymentdocuments,etc...) and submit them to signatories for verifications and approvals.
Followupwithsuppliersandorganize for deliveryofmaterials.
Support the Procurement Coordinator in conducting regular market surveys to identify suitable and reliable suppliers and service providers.
Updateandsharetheprocurementtrackerregularly.
Conductcottervetting andLexisNexisaccording toNRCstandardsrequirement.
RecordallnewsignedFWA/ContracttoNRCelectronicContractManagementsystem.
Assist withtranslatingthepartnerprocurementfileasneeded
A.EnsureupdatingVendors'databasesandexploreandhelpindevelopingtheCountryOffice level FWA.
ResponsiblefordirectpurchaseandreconcileeveryactionwiththeFinanceteam.
EnsureProperarchivingofProcurementfilesasperNRCstandardsrequirements.
Anyothertasksassignedbythesupervisor.
Processing payments with finance by ensuring all documents as per NRC standards Compliance requirements.
Genericprofessionalcompetencies:
Experiencefromworkingasaprocurementofficerinahumanitarian/recoverycontext
Previousexperiencefromworkingincomplexand volatilecontexts.
Documentedresultsrelatedtothe position’sresponsibilities.
KnowledgeinEnglish,bothwrittenandverbal
Bachelor’sdegreeinrelevant field
Contextrelated skills,knowledgeandexperience:
Solidknowledgeofsituationin Ukraine
Proficiencyinoffice365andon-linerelatedplatforms
ProficiencyinMicrosoftOfficeproductswithsolidknowledgeofExcel,Word,PowerPoint,and Outlook
Goodknowledgeofdocumentmanagement
Working knowledgeofbothUkrainianand Russianlanguages,written andverbal
Behavioralcompetencies
Ability tohandleinsecure environment
Capacitytohandlemulti-tasking
Asolidportionofcan-doattitude
Abilitytoworkinamulticultural environment
Abilitytoworkirregularhours
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee.
We protect displaced people and support them as they build a new future. We started our relief efforts after World War Two. Today, we work in both new and protracted crises across 40 countries. We specialise in six areas: food security, education, shelter, legal assistance, protection from violence, and water, sanitation and hygiene.
We stand up for people forced to flee. NRC is a determined advocate for displaced people. We promote and defend displaced people's rights and dignity in local communities, with national governments and in the international arena. NRC’s Internal Displacement Monitoring Centre in Geneva is a global leader in monitoring, reporting on and advocating for people displaced within their own country.
We work with partners across the world through NORCAP, our global provider of humanitarian, development and peacebuilding expertise. NORCAP collaborates with local, national and international partners on finding sustainable solutions to meet the needs of people at risk.
Around 15,000 humanitarians work with the NRC. Most of us are hired locally to work in the field, and a small number are based at our head office in Oslo. Many of our colleagues were once themselves forced to flee their homes.
NRC assisted almost 9.1 million people worldwide in 2024, and with your support, we can help even more.
In order to meet the needs of more than 120 million displaced people worldwide, we need to unite forces across sectors and work together as one team. Through mutual partnerships we are dedicated to finding unique solutions for people who have been forced to flee, helping them build a sustainable future for themselves and their communities.
To find out how you can support our work, please visit nrc.no/corporate or send an e-mail to corporate@nrc.no.
