ThepurposeofaLogisticofficeristoprovidetheday-to-dayimplementationofthelogistic function’sresponsibility.
Genericresponsibilities
Theseresponsibilitiesshallbethesameforallpositionswiththesametitle.Detailsbelongin theWorkandDevelopment plan.
EnsureadherencetoNRCpolicies,handbooks,guidelines,SOP’sanddonor requirements
ImplementdelegatedlogisticfunctionsportfolioaccordingtoPlanofAction
Conductandfollowupdailylogisticsoperationalsupportactivities
Supporttheadministrationofresourcessothatdeliverablesareachievedwithinset budgets, timelines and standards
PrepareanddevelopamonthlyreportasrequiredbytheCountry/Areaoffice
Ensureproperfilingofallsupportdocuments
Supportsetupanddevelopmentoffieldoffices Specificresponsibilities,
FocalpointforpreparingmonthlylogisticsReportandsharingwithCountryoffice
Support the development, consolidation, implementation and regular updating of procurementplansincoordinationwithAreaOffices,ProgrammeandFinance,ensuring procurementrequirements,sourcingstrategies,leadtimesanddonorrequirementsare appropriatelyreflected.
Manage assigned procurement processes from solicitation through award, including preparation and issuance of RFQs/ITBs, suppliercommunications and clarifications, receipt/openingprocesses,coordinationofevaluationcommittees,preparationofbid analysis/tenderminutesandcompletionofawarddocumentation,inaccordancewith applicableprocurementthresholdsandauthorizationrequirements
Prepare and administer Purchase Orders, contracts, Framework Agreements and amendments within delegated responsibilities;monitorcontract values,validity periods, deliverytimelinesandsupplierobligations;maintaincontractfollow-uprecordsand escalatedelaysor non-performance.
MaintainaccurateprocurementrecordsanddocumentationinUnit4.
Ensure procurement-related supporting documentation is complete and facilitate timely submission of invoices and relevant delivery/acceptance documentation to Finance for paymentprocessing.
Ensurethatcompetitiveandtransparentprocurementprocessesarefollowedtoensure bestvalueformoneyisachieved
ReviewPurchaseRequisitionsforcompleteness,requiredapprovals,clarityof specifications/TORs,appropriateprocurementthresholdsandrealisticleadtimes,and coordinatewithrequesterstoresolvegapsbeforeinitiatingprocurement.
Maintain accurate and up-to-date procurement tracking and reporting tools, including procurementandcontractfollow-up,vendordatabase,supplierperformancerecords andmarketpriceinformation,asapplicable.
Coordinateandmaintainsupplierperformanceevaluationsandensureperformance recordsareappropriatelydocumentedandconsideredinfutureprocurement processes.
Supportthepreparationandadministrationofconsultancyagreementsinaccordance with NRC procurement procedures
EnsureassignedprocurementprocessescomplywithNRCprocurementprocedures, donorrequirements,authorizationthresholds,segregationofduties,ethicalstandards, confidentiality,conflict-of-interestrequirementsandapplicablelocalregulations.
Identifyprocurementexceptionsandsupportthepreparation,documentationand trackingofwaiversandNotestoFileinaccordancewithNRCproceduresanddelegated authority
Supportsupplierduediligence,registration,verificationandprequalificationprocesses, ensuringrequiredeligibilityandcompliancedocumentationisobtainedandmaintained
Promotesustainableprocurementpracticesandincorporaterelevantenvironmental considerationsintospecifications,sourcingandevaluationcriteria,particularlyforhigh-valueorenvironmentallysensitiveprocurement.
Prepareregularprocurementreportsandanalysis,highlightingprocurementstatus,
leadtimes,outstandingactions,contract/FWAstatus,supplierperformance,risksand bottlenecksformanagementfollow-up
Assistwithbuildingandmaintainingpositiverelationshipswithvendors.
Conductanddocumentmarketresearchandsourcingactivitiestoidentifycapable suppliers,understandmarketcapacity,pricetrends,leadtimesandsupplyrisks,and supportdevelopmentofappropriatesourcingstrategies.
MaintainanddevelopavendordatabasewithqualifiedvendorsforNRCactivities.
ParticipateintrainingprogramsonNRCprocurementpoliciesandprocedures.
AssistwithtrainingdeliveryonprocurementprocessesforAreaandFieldOffices,as needed.
ProvideongoingsupporttoAreaandFieldOfficesregardingprocurementinquiriesand challenges.
Provideprocurementlogisticalsupporttootherdepartmentsandprogramswithinthe CountryOffice.
ParticipateinthedevelopmentandimplementationofProcurementStandardOperating Procedures(SOPs).
CollaboratewiththeLogisticsCoordinatorandotherstafftoidentifyopportunitiesfor improvement in logistics processes.
-Anyotherresponsibilityrequestedbythelinemanager
Competenciesareimportantinorderfortheemployeeandtheorganisationtodeliverdesired results.Competenciesarerelevantforallstaffandaredividedintothefollowingcategories:
Professionalcompetencies:
UniversitydegreeinBusinessAdministration,Logistics,SupplyChainManagement, orarelatedfield(mandatory).
Minimum2yearsofexperienceinthehumanitariansector:
Atleast1yearinprocurement
Atleast1yearingenerallogistics
Experiencefromworkingasalogisticsofficerinahumanitarianorrecoverycontext.
Previousexperienceincomplexandvolatileenvironments.
Documentedresultsrelatedtotheposition’sresponsibilities.
ExcellentcommandofEnglish,bothwrittenandverbal.
Genericprofessionalcompetenciesarecompetenciesrequiredbyanyindividualinthisora similarrole,inanylocationinNRC.
Experiencefromworkingasalogisticofficerinahumanitarian/recoverycontext
Previousexperiencefromworkingincomplexandvolatilecontexts
Documentedresultsrelatedtotheposition’sresponsibilities
ExcellentknowledgeinEnglish,bothwrittenandverbal
Context-relatedcompetenciesaretheknowledge,skillsandexperiencerequiredbecauseofthe context,locationand/orcurrentprioritiesintherole
FamiliaritywiththelocalSudanesegovernmentalproceduresandprocesses
Strongnegotiationskills
Abilitytodeliverunderpressure
Goodcommunicationandinterpersonalskills
Strongorganizationalandteamworkingskills
Highlyapproachable,trustworthy
Serviceorientated
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee.
We protect displaced people and support them as they build a new future. We started our relief efforts after World War Two. Today, we work in both new and protracted crises across 40 countries. We specialise in six areas: food security, education, shelter, legal assistance, protection from violence, and water, sanitation and hygiene.
We stand up for people forced to flee. NRC is a determined advocate for displaced people. We promote and defend displaced people's rights and dignity in local communities, with national governments and in the international arena. NRC’s Internal Displacement Monitoring Centre in Geneva is a global leader in monitoring, reporting on and advocating for people displaced within their own country.
We work with partners across the world through NORCAP, our global provider of humanitarian, development and peacebuilding expertise. NORCAP collaborates with local, national and international partners on finding sustainable solutions to meet the needs of people at risk.
Around 15,000 humanitarians work with the NRC. Most of us are hired locally to work in the field, and a small number are based at our head office in Oslo. Many of our colleagues were once themselves forced to flee their homes.
NRC assisted almost 9.1 million people worldwide in 2024, and with your support, we can help even more.
In order to meet the needs of more than 120 million displaced people worldwide, we need to unite forces across sectors and work together as one team. Through mutual partnerships we are dedicated to finding unique solutions for people who have been forced to flee, helping them build a sustainable future for themselves and their communities.
To find out how you can support our work, please visit nrc.no/corporate or send an e-mail to corporate@nrc.no.
