Job Description

Our client is interested to hire one full time and one temporary Logistics Coordinator (maternity coverage for approximately 1.5 years).

The temporary maternity coverage position will have a ~ 18 months fixed term contract

Main Functions:

Provide efficient and professional sales admin support ensuring customers’ orders are processed accurately and timely, whilst working actively as part of the central team to increase and enhance the level of service, adding value to the office’s turnover.

Duties and Responsibilities:

 Current clients’ orders: control part number, prices, multipliers, product codes, discrepancies. Check

credit limit, enter into the ERP, create proforma invoices.

 New customer accounts creation in cooperation with Sales team and Finance Department.

 Inform clients of availability, order confirmation, delivery time in cooperation with Customer Services dpt.

 Responsible for inland deliveries: from local warehouse to customers.

 Coordinate with Chief Accountant delivery notes and advance payments.

 New product codes creation in the ERP system.

 Customer and Service sales order entry into the ERP system.

 Product availability from HQs through ERP system and factories in cooperation with Customer Services dpt.

 Issuing order acknowledgement, picking list and packing slip. Serial number entry.

 Crete Service department work-orders.

 Create, submit and receive of purchase orders for spare parts to the factories. Spare parts handling.

 Create and submit subcontractors’ POs in cooperation with Service Department.

Pricing & Sales Forecast:

 Check back log, on time deliveries and weekly follow up on orders not invoiced.

 Evaluation of actual pricing & margin for orders with special selling prices

Other

 Sales support to Bulgarian dealers & contractors.

 Responsible for the smooth running of the office: hospitality and maintenance issues.

 Accommodation and transportation arrangement for visitors.

 Telephone operator, secretarial support, documents handling by post office / courier.

Skills, Experience and Qualifications:

 Professional Ethics: protection of confidential information and demonstration of professional and ethical behavior and integrity to colleagues and associates.

 Results orientated: achieving results by showing perseverance and dedication. Ability to effectively manage time and meet deadlines.

 Developed communication skills & customer-centric perception at all levels:

oral and written communication of views and concepts with precision, clarity and persuasion, fast and effective listening and answering questions and requests of colleagues and partners, as well as the development of constructive working out of business.

 Logical and analytical thinking, attention to detail and problem-solving ability:

recognizes the deeper causes of problems, asks the right questions to understand the situation, and calculates the magnitude of situations quickly and efficiently.

 Organizational skills:

organization and execution of tasks, methodically and within a time schedule, as

well as the integration of new goals and responsibilities, whenever necessary, with flexibility.

Qualifications & Experience

 Bachelor’s degree in Business, Marketing or Logistics is desirable.

 2 years of experience as commercial assistant in a multinational or a big local organization: experience of dealing directly with customers-clients, working within a support team and have working knowledge of sales order systems.

 Alternative experience in a large logistics company.

 Fluent in both Bulgarian and English languages both verbal and written.

 Strong MS Office knowledge, excellent skills in Excel. Familiarity with ERP systems is recommended.

 Business acumen:

understands the most important issues of the company and the project / process in

which he/she is involved. Correctly evaluates the consequences of new information or events and recognizes alternative solutions to problems, evaluates ways of action. Understands the direct and indirect consequences of business decisions.

 Team spirit: developing and encouraging a spirit of cooperation and teamwork through communication, participation, support and information for colleagues and associates. Keeps people informed about issues that affect them, acts as a resource to others.

Location: Sofia, Bulgaria

Start: ASAP

Applicants must have the right to work in the EU

If you are interested, please send your CV in English.

All applications will be treated in strict confidentiality. Only short-listed candidates will be contacted for an interview. IC Recruiting Ltd. Recruitment license from National Agency of Employment No 2087/22.07.2016.

InterContinental Recruiting