Job Description

Deadline for Applications

May 25, 2026

Hardship Level

H (no hardship)

Family Type

Family

Residential location (if applicable)

Grade

GS6

Staff Member / Affiliate Type

General Service

Reason

Regular > Regular Assignment

Target Start Date

2026-06-01

Standard Job Description

Logistics Associate

Organizational Setting and Work Relationships

UNHCR delivers timely and quality goods and services to forcibly displaced and stateless persons in compliance with supply chain rules and procedures.

The Logistics Associate manages and supports all activities pertaining to the logistics function including planning, sourcing & procurement, transport, shipments tracking, customs clearance, warehousing. The position may be located at Headquarters (within DEPS), in a Regional Bureau or in a Country Office.

The incumbent is supervised by the (Senior) Supply/Logistics Officer or other senior staff with logistics oversight function who defines the objectives and provides general guidance.

The Logistics Associate maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the logistics function. The duty of the incumbent is to support and monitor the logistical activities assigned to him/her within the geographical area covered while exercising efficiency in the use of the available resources.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

- In compliance with supply chain rules and procedures, support the related logistics activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to forcibly displaced and stateless persons.

- Draft plans for delivery of relief and other non-food items according to the operational needs and provide regular updates.

- Plan and oversee UNHCR's emergency airlifts, sea and road transport arrangements.

- Process all requests for CRIs from the GSM network in a timely and cost-effective manner to ensure that SLS is able to mobilise the CRIs from the GSM network to the requesting Operation, maintaining the 72-hour deadline.

- Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services.

- Coordinate with the freight forwarders to ensure timely customs clearance of consignments, smooth delivery and receiving of relief and other non-food items ordered. In case of damages, ensure responsibilities are defined and necessary claims are settled.

- Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.

- Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.

- Draft and dispatch quotation requests, conduct secondary solicitation and/or tenders and assist in the evaluation of offers when required.

- Contribute to the performance evaluation of goods/ services providers and coordinate with the contracts administrator for its extension when required.

- Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery

- Ensure that all transportation transactions—namely shipments registered in UNHCR’s Transport Management System (OTM)—are accurately recorded and maintained, with timely sharing of relevant data with freight forwarder(s).

- Support warehouse management, assist with planning of goods deliveries, and provide information on the status of requests and the availability of items in the supply chain.

- Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision-making.

- Contribute to the Key Performance Indicators (KPI) evaluation for logistics services.

- Assist the supervisor in identifying organizational and procedural gaps in the present arrangements for release and transportation of CRIs and propose further improvements to enhance the process.

- Prepare and disseminate quarterly and annual statistical reports, including a weekly update to all stakeholders.

- Verify bills/invoices for payments against POs to ensure accuracy in the claim.

- Coordinate with Emergency Supply Unit, freight forwarders, and emergency operations for the release of the relief items.

- Coordinate with Emergency Supply Unit and other units in LESS regarding the replenishment of the stock and relief items.

In the Regional Bureaux

- Assist in the consolidation of the current warehouse structure, and if needed assist performing monthly reconciliation of the stock.

- Track global logistics KPIs for the region and assist in devising regional ones, as required.

- Monitor all periodic supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and ensure that they are implemented throughout the region and provide relevant reports to senior managers.

- Assist Country Operations in CERP management.

- Support the country's needs assessment plans and assist in combining them into regional procurement plans and monitor their timely implementation and changes based on operational needs.

- Support the work of the Regional Bureaux whenever required.

In the Country Operations

- Ensure local liaison with partners to effectively support the logistical activities.

- Initiate and/or coordinate tax exemption of consignments, import customs clearance (when applicable) and liaise with local agent(s)/focal point(s) to ensure exemptions, permits etc. are obtained in a timely manner.

- Manage receipts and storage of goods according to "best practices" and UNHCR rules and regulations.

- Coordinate logistics activities of UNHCR partners and/or contractors performing supply related activities and ensure that they understand and adhere to relevant UNHCR rules and procedures.

- Establish a stock management system.

- Ensure stock inventory in CERP is updated.

- Ensure that safety and security of stocks is maintained throughout the warehouse cycle.

- Decide on applicable internal system to ensure systematic conduct of warehousing processes.

- Exercise regular stock checking, including record of goods going in and out.

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

Not applicable.

Certificates and/or Licenses

Logistics Business Administration Supply Management

Economics Finance Commerce

Information Technology Supply Chain Learning Programme or any other relevant field

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Supply Chain Management, Logistics, and/or relevant experience

Desirable

Experience in dealing with Emergencies is of high advantage. Other UN procurement and logistics training – such as IAPSO and UNPD. Experience in commercial air charter operations. Experience in customs formalities.

Functional Skills

IT-Computer literacy

IT-PeopleSoft Supply Chain Management

SC-Supply Planning

SC-Public procurement

SC-Customs clearance

SC-Logistics

SC-Warehouse Management

SC-Asset Management

SC-Fleet Management

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Judgement and Decision Making

Cross-Functional Competencies

Analytical Thinking

Planning and Organizing

Technological Awareness

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The ideal candidate should demonstrate solid experience in logistics and supply chain operations, with a strong understanding of humanitarian logistics.
The candidate should have practical knowledge of transportation and freight forwarding processes, including shipment planning, coordination with freight forwarders, and basic understanding of shipping documentation. Familiarity with international shipping procedures, including customs processes, import/export considerations, and concepts such as “green light,” is desirable. Understanding basic distribution approaches (e.g. household-based calculations) is an asset.
Experience in coordinating with multiple stakeholders—such as order management teams, freight forwarders, and field operations—is essential. The candidate should be comfortable working with operational data, maintaining accurate records, and supporting reporting and analysis related to logistics activities.

The candidate should demonstrate:
• Strong organizational and planning skills
• Strong analytical skills
• Ability to work under pressure and manage priorities
• Good communication and coordination skills
• Attention to detail, particularly in documentation and data accuracy
• Practical problem-solving ability
• Proficiency in standard IT tools, particularly Excel and supply chain systems (ERP), is highly desirable.
• Prior experience in humanitarian logistics or operational environments is an advantage.

Additional information:
Candidates are expected to have the right to work in Hungary. UNHCR does not facilitate the obtaining of the visa for recruitment.

For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements.

Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G6 - Salary range: NET 854,066.5 HUF - NET 1,000,381 HUF.

Benefits:
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Required languages (expected Overall ability is at least B2 level):

English

,

,

Desired languages

,

,

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel

Nature of Position:

The position is located within UNHCR’s Emergency Stockpile Management Unit (ESMU) function under the Logistics and Emergency Support Section (LESS), assisting in the management and coordination of request for Core Relief Items (CRIs) release from the UNHCR Global Stockpiles (GSMs). UNHCR currently maintains seven (7) GSMs strategically located worldwide to ensure rapid and efficient emergency response across UNHCR operations, with the objective of initiating the CRI stock deployment within 72 hours from the request.

The incumbent will support the planning, monitoring, and execution of stockpile-related activities to ensure that relief items are pre-positioned, maintained, and rapidly deployable to operations worldwide. The role requires close coordination with internal stakeholders, including procurement, order management team and country operations, as well as external partners such as freight forwarders and warehouse service providers if need be.

Living and Working Conditions:

The position is based in HQs in Budapest which is the capital of Hungary where adequate infrastructure, health, education, banking and recreational facilities are easily accessible. Budapest is H category Duty Station. There are no specific security concerns not withstanding incidental events. Personal security is generally not an issue. However, staff members should be cautious and take responsibility for their own personal and residential security.

Additional Qualifications

Skills

IT-Computer Literacy, SC-Asset Management, SC-Customs clearance, SC-Fleet Management, SC-Logistics, SC-PeopleSoft Supply Chain Management, SC-Public procurement, SC-Supply Planning, SC-Warehouse Management

Education

Certifications

Business Administration - Other, Commerce - Other, Economics - Other, Finance - Other, HCR Supply Chain Learning Program - UNHCR, Information Technology - Other, Logistics - Other, Supply Management - Other

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Functional clearance

This position doesn't require a functional clearance