Job Description

The Position:

Under the overall guidance of the Country Representative and the direct supervision of the Procurement Associate, the Logistics Assistant delivers effective logistics support to the Country Office (CO) management and supports programme implementation.

You will report to <the Procurement Associate>

How you can make a difference:

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.

In a world where fundamental human rights are at risk, we need principled and ethical staff who embody these international norms and standards and will defend them courageously and with full conviction.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact sustained results, ensuring effective external relations, communications, partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results

Job Purpose:

You will support the effective management of UNFPA Senegal programme activities in the areas of procurement and administration.

Possessing a depth of knowledge of UNFPA administrative rules, guidelines, and processes, you will demonstrate a client-oriented, results-focused approach to interpreting rules, procedures and guidelines. You will act in a support manner to programme / project staff to maximize the impact of travel and logistical services in delivering programmes / projects.

You would be responsible for:

• Supporting full compliance of logistics activities with UNFPA’s rules, regulations, policies and strategies.
• Providing support to the CO travel, logistics and operations business processes and implementation of the internal standard operating procedures (SOPs).
• Supporting the preparation and implementation of CO procurement plans.
• Providing travel and logistics support to CO conferences, workshops, retreats.
• Supporting CO procurement processing and inventories
• Supporting vendors performance appraisals process (vendor assessment).
• Supporting the implementation of procurement processes including preparation of RFQ drafts and conducting local shopping, receipt of quotations, bids or proposals; memos for contract award;
• Creating requisitions and purchase orders when delegated.
• Creating and modifying Suppliers ID in Atlas;
• Supporting the CO Shipment Tracker processes
• Acting as the Procurement Associate back up
• Supporting CO assets management

• Performing other tasks as assigned by the Procurement Associate or the Operations Manager.

Key Outcomes:

• Strengthened UNFPA Senegal capacities in the management of procurement processes.
• Enhanced ability of UNFPA Senegal to fulfil its mission through efficient logistics and procurement processes to better support and achieve sustainable, locally owned and concrete results solutions to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
  

Qualifications and Experience:

Education:

• Completed Secondary Level Education is required. First level university degree in Business Administration, Logistics, Public Administration or similar discipline would be an asset.

Knowledge and Experience:

• Five (5) years of relevant experience in administrative, Logistics or office management.
• Proficiency in current office software applications, web-based management and ERP financial systems is an asset.
• Ability to multi-task and identify and resolve operational problems.
• Prior UN experience would be an asset.

Languages:

• Fluency in French is required and working knowledge of English is desirable.

Required Competencies:

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies:

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Supporting the organization’s logistics, travel and procurement resources
• Providing procurement services
• Managing data, information and workflow Planning, organizing and multitasking Client orientation

• Providing logistical support

Managerial Competencies (if applicable):

• <Managerial Requirements>

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.