Job Description

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Purpose of Position

To provide efficient administrative and procurement support to the Logistics Department by managing the purchase order process from requisition to payment, ensuring accurate SAP processing, maintaining fleet maintenance administration, and providing timely reporting. The employee will ensure that all purchase orders, quotations, invoices, and supplier statements are accurately reconciled and processed while maintaining effective communication with internal departments and suppliers..

Qualifications & Experience:

• Grade 12 (Matric) or equivalent.
• Diploma in Logistics, Supply Chain, Procurement, Business Administration, or a related field will be advantageous.
• 3 years' experience in logistics administration, procurement administration, or a similar role.
• Experience in fleet administration will be advantageous.
• Microsoft Office (Excel, Word, Outlook)

Preferred/Advantageous Qualifications:

• Experience in Purchase Order administration and supplier reconciliations.
• Experience using SAP ERP, particularly purchasing and MIGO transactions.

Key Accountabilities:

• Capture and process Purchase Orders (POs) accurately in SAP.
• Ensure all purchase orders are correctly authorized and comply with company procurement policies..
• Process Goods Receipts (MIGO) in SAP upon receipt of goods and valid supplier invoices.
• Resolve discrepancies between quotations, Purchase Orders and invoices.
• Liaise with Finance regarding payment queries and supplier account reconciliations.
• Engage regularly with Department Team Leaders regarding Purchase Order requirements.
• Track maintenance activities and update SAP records.
• Generate Purchase Order status reports from the ZOTIF report.
• Assist Department Team Leaders with the completion and submission of One-Time-Vendors (OTV) and Vendor Applications.
• Support the Logistics Department with general administrative duties.
• Maintain accurate procurement records and filing systems.
• Plan trip logistics and obtain required documentation to transport goods.
• Create SAP Plant Maintenance (PM) Orders for fleet assets.

Closing Date: 05 August 2026

O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

"This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 5879