Job Description

Ready for the next chapter of your career? Why not make one of Canada's leading restaurant groups a part of it! We value relentless innovation and kick-ass creativity! We provide advancement through training and development and our hands on managers empower people and awaken ability through responsibility and respect.

What’s in it for you?

• Consistent AM Shifts - 8am – 4pm Monday-Friday paid at $22/hour
• Staff meal provided for every shift
• A comprehensive group benefits program
• Training and development opportunities
• 50% Staff dining discount at all O&B restaurants

Under the direction of the Logistics Manager, the Catering Administrative Assistant is responsible for organizing and maintaining all event orders, kitchen sheets, and logistics schedules. This role also oversees the creation and upkeep of signage and label materials for the catering team, while ensuring all administrative tasks are completed in a timely and efficient manner.

This position is driven by daily business needs and requires a highly organized individual with excellent communication skills, strong computer proficiency, and exceptional attention to detail.

THE DAY TO DAY:

• Maintain and update all kitchen sheets for offsite events and catering deliveries
• Maintain and update Banquet Event Orders (BEOs), pack lists, event binders, and other key documentation for the Offsite Catering & Events team
• Create and maintain all signage, labels, tent cards, allergy templates, and menus for the Catering Department
• Organize the weekly catering schedule for the Logistics team
• Coordinate third-party courier bookings
• Assist with basic invoice entry and prepare monthly petty cash reports
• Perform general office administrative duties, including ordering supplies and maintaining the printer area
• Support additional tasks and responsibilities as assigned

Qualifications

• High school diploma required; post-secondary education is considered an asset
• Previous administrative experience; experience in hospitality or culinary environments is an asset
• Proven ability to work effectively in a team environment, with a strong self-motivated and independent work ethic
• Excellent communication skills with a hospitality-first approach in all internal and external interactions
• Strong computer literacy, with proficiency in MS Office (Word, Excel, Outlook, and PowerPoint)
• Exceptional time management and organizational skills, with strong attention to detail
• Ability to multitask in a fast-paced environment while maintaining professionalism, urgency, and effective prioritization
• Professional and mature demeanour
• Legally eligible to work in Canada

Additional Information

This is a current vacancy.

Hourly wage: $22 / hour

AI Disclosure

To ensure a fair and efficient recruitment process, some aspects of candidate screening may be conducted using AI software. All assessments and outcomes are reviewed by our hiring team to provide thoughtful, personalized consideration. We are committed to transparency and respect, ensuring a welcoming experience for every candidate.

Accessibility & Accommodation

Oliver & Bonacini is committed to providing an inclusive recruitment process. If you require accommodation or support during any stage of the hiring process, please let us know. We will work with you to ensure your needs are met in a respectful and timely manner

Equity, Diversity & Inclusion

We value and embrace diversity in all forms and encourage applicants from all backgrounds to apply. Our recruitment practices are designed to ensure fairness, equity, and opportunity for every candidate.