Terracon

Local Office Administrator

Terracon  •  Plymouth, MN (Onsite)  •  4 hours ago
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Job Description

General Responsibilities:

Are you a go-to problem solver who keeps things running smoothly while bringing energy, organization, and a great team experience to every day?

Lead the day-to-day flow of the office by coordinating everything that keeps the workspace productive and welcoming - from managing office maintenance and stocking supplies to handling a variety of behind-the-scenes tasks that make a big impact. As the Local Office Administrator, you’ll also help keep company vehicles on track with fleet administration support, create and maintain office engagement, jump in to assist with project coordination, and lend a creative hand with marketing initiatives when needed.

Why Terracon?
Kickstart your career in an entry-level role designed for growth, supported by a collaborative local team and a nationwide network of resources - with the added advantage of employee ownership that lets you share in the company’s success.

Essential Roles and Responsibilities:
  • Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
  • Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys.
  • Resolve general office related questions including matters such as timesheets.
  • Support the office with computer replacements, asset inventory, and recycling old computers.
  • Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters.
  • Assist project managers with the coordination and support of projects including tracking & routing documentation, project status, and drafting reports.
  • Provide administrative support to draft and update marketing materials including formatting presentations & proposals.
  • Participate in the annual budget request process for regional fleet ordering.
  • Support local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions.
  • Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.).
  • Assist in the review of local office performance on key cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance.
  • Support the administration of the vehicle/equipment telematics program.
  • Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
  • Be responsible for maintaining quality standards on all projects.
  • Perform other duties as assigned.
Requirements:
  • High school diploma or equivalent.
  • Minimum 1 year administrative experience required.
  • A valid driver’s license with acceptable violation history may be required.
    • Terracon

    About Terracon

    Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services.

    Terracon has achieved significant expansion through both internal growth and acquisitions. Terracon currently has more than 8,000 employees in more than 200 locations nationwide. Additionally, we partner with our U.S. clients to serve their international needs. Terracon’s growth is due to dedicated employees who are responsive to clients, provide quality services, and take advantage of opportunities in the marketplace.

    Terracon provides services on thousands of projects each year. Our culture, systems, and structure enable us to excel at both small and large projects. By combining our national resources with specific local area expertise, we consistently overcome obstacles and deliver the results our clients expect.

    Terracon serves a diverse portfolio of private and public clients. By being responsive, resourceful, and reliable, we strive to exceed our clients’ expectations for service, solutions, quality, and speed of delivery. Based on a deep understanding of our clients’ needs, our commitment is centered around these key objectives.

    To view our LinkedIn page guidelines, please visit: http://www.terracon.com/social-media-rules/

    Industry
    Construction & Skilled Trades
    Company Size
    5,001-10,000 employees
    Headquarters
    Olathe, Kansas
    Year Founded
    1965
    Website
    terracon.com
    Social Media