Job Description

Job Title: Liturgy and Sacristy Coordinator

Reports to: Business Manager and/or Pastor

Location: Ave Maria Parish | Ave Maria FL

Classification: Salaried/Exempt

Overview

The Liturgy and Sacristy Coordinator is a Catholic parish staff member who facilitates the worship life of the parish by planning, scheduling, and assisting at liturgies and sacraments. The person supports the pastor in accordance with the church norms and traditions. This position plays a vital role in fostering a dignified and prayerful worship environment for the parish community.

Job Responsibilities

• Oversee the sacristy preparations for all Masses and special liturgies.
• Coordinate the arrangements for baptisms, weddings, funerals, feast days, and other sacramental celebrations.
• Monthly scheduling of deacons, sacristans, altar servers, readers, and extraordinary ministers of Holy Communion to ensure smooth services for all the Masses and other liturgical ceremonies.
• Oversee the cleanliness and order in the sacristy and sanctuary areas.
• Coordinate with volunteers for the laundering of all the altar linens, vestments, and cleaning of the liturgical objects.
• Collaborate with volunteers for flower arrangements and seasonal decorations (e.g., Advent, Christmas, Lent, Easter).
• Safeguard keys and ensure the church is properly opened and secured as required.
• Maintain inventory of liturgical supplies and order replacements as Works with Business Manager on appropriate budget for liturgical items and supplies.
• Record documents on all liturgies and events.
• Manage forms used in the sacristy such as Host Reserve Sheet, Count Sheet, Concelebrate sheet.
• Collaborate and communicate with the Pastor and other Parish staff and ministries on an on-going basis regarding scheduling and promotion of liturgical events.
• Coordinate activities between the parish and outside visiting groups such as FOCUS Ministries during the summer months.
• Identify, encourage, and train volunteers, as needed, for a vibrant sacristan ministry within the Parish.
• Creates or oversees development of materials used int the liturgies such as Prayers of the Faithful, list of Mass Intentions, pulpit announcements.
• Other duties as assigned.

Qualifications

• Minimum of high school diploma or equivalent.
• Practicing member of the Catholic Church.
• Knowledge of Catholic liturgy and church traditions.
• Strong attention to detail and reverence for sacred spaces.
• Ability to work independently and maintain confidentially.
• Reliable, punctual, and organized.
• Physical ability to lift moderate weight and move within church facilities.
• Flexible hours, including early mornings, evenings, weekends, and holy days.