Job Description

HERS Advisors has partnered with an international labor & employment law firm who has an immediate need for a Litigation Secretary in their Woodland Hills, CA office (hybrid).

Responsibilities for Litigation Secretary

• Drafts and formats correspondence, briefs and other legal documents.
• Prepare and process engagement letters, new client/matter requests.
• Files court documents accurately and timely, following federal, state and judge-specific requirements.
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Maintains updated client files, including paper-based and electronic files; complies with office policies regarding file management and recordkeeping.
• Maintains and follows up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems.
• Arrange meetings and conference calls; may order meals, refreshments, and equipment, as requested.
• Coordinate travel arrangements for assigned attorneys, when requested.
• Accurately enter, review and revise timekeeper time entries including consistent identification of litigation codes, when applicable.
• Organizes travel for assigned attorneys and completes expense reimbursements in a timely manner.
• Reviews and ensures accuracy of vendor invoices; timely submittal of invoices and check requests.
• Participates in the timely review and submission of pre-bills and/or client bills.

Requirements for Litigation Secretary

• High school diploma or GED required (college degree is preferred, but not required).
• 5+ years of experience as a litigation legal secretary required; labor and employment experience is preferred, but not required.
• Ability to accurately format documents in accordance with firm standards for format, style and quality, including table of contents and table of authorities.
• State and federal court filing experience (manual and electronic).
• Demonstrated knowledge of State and Federal filing procedures (e.g., Pacer, ECF).
• Technical Skills: Strong skills in MS Outlook, Word, Excel and PowerPoint; ability to use phone system, copier, scanner, fax, and printer. iManage (or other comparable document management system), CompuLaw (Aderant knowledge is a plus).
  

Salary range: 80-105k. If you meet the basic requirements, please email your resume to: ssognalian@hersadvisors.com