Job Description

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

We are looking for a full-time secretary to join our Litigation, Arbitration & Employment practice. The incumbent will be joining a high performing team environment, supporting a group of fee earners, providing a full spectrum of administrative and secretarial services.

Key responsibilities:

• Producing documents from instructions or dictation and preparing drafts
• Devising and maintaining office systems, including data management and filing
• Entering time to time keeping systems as instructed
• Dealing with proper (electronic or otherwise) filing of correspondence and documents, both incoming and outgoing
• Screening phone calls and handling enquiries
• Managing diaries
• Arranging travel, visas and accommodation
• Billing and marketing materials
• Liaising with clients and other colleagues and help with effective communications between fee-earners

SKILLS AND EXPERIENCE

• Some solid legal secretarial experience, ideally in a contentious practice at an international or sizeable law firm
• Good English and Cantonese communication skills, with Mandarin as ideal
• Ability to do dictation and type Chinese is desirable
• Technology savvy and proficient in formatting legal documents and common work related software such as Microsoft Office, including Word, Excel and PowerPoint
• Shows initiative and desire to learn over time
• Exercise care in handling work and in complying with instructions
• Personable, proactive, trustworthy, responsible and reliable
• Integrity and discretion when handling confidential information
• Effective organisational and time management skills; with the ability to juggle the needs of various fee earners, manage expectations and multi-task
• Able to work under pressure, with the ability to solve and/or raise problems or issues in a timely manner
• Works well in a team environment

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