We are seeking a detail-oriented and highly organizedLegal Assistant to join our Litigation team in our Galleria office. The ideal candidate will possess strong time management skills, exceptional attention to detail, and a thorough understanding of legal processes. This role requires proactive support for attorneys in managing case files, coordinating schedules, and ensuring the smooth handling of legal documentation and court filings.
Key Responsibilities
Calendaring and Scheduling
• Manage high-volume litigation calendars, including tracking court deadlines, responsive pleadings, discovery deadlines, trial settings and ensuring all pertinent deadlines are reflected on attorney calendars.
• Coordinate attorney appearances, including court calls and virtual hearings.
Document Preparation and Filing
• Draft and prepare insurance defense–specific pleadings and documents, including answers, affirmative defenses, discovery requests and responses, and initial disclosures.
• Assist with document production.
• Prepare and organize materials for dispositive motions, including motions for summary judgment.
• E-file pleadings in state and federal courts, ensuring compliance with jurisdictional rules and deadlines.
Case Management
• Maintain organized electronic and physical case files, including pleadings, correspondence, and claim-related documents.
• Track litigation deadlines, including statutes of limitation, discovery cutoffs, and mediation deadlines.
• Monitor case progression and proactively flag upcoming deadlines or case needs to attorneys.
Trial and Litigation Support
• Assist attorneys with preparation for trials, mediations, hearings, and depositions.
• Compile and organize exhibits, witness lists, summaries, and trial binders.
• Coordinate logistics for trial, including court filings, exhibit preparation, and scheduling of witnesses and experts.
Administrative Support
• Provide administrative support in a fast-paced litigation environment, including managing correspondence, answering phones, and coordinating meetings.
• Open, scan, and route incoming mail, including records and court notices and filings.
• Assist with expense reports, billing support, and time entry as needed.
• Oversee administration of expert and vendor invoicing, including coordinating with attorneys and third parties and ensuring timely processing.
Notary Services
• Notarize affidavits, authorizations, certifications and other litigation-related documents (or obtain notary certification upon hire).
Communication and Coordination
• Serve as a point of contact between attorneys, insurance adjusters, clients, vendors, experts, and opposing counsel.
• Facilitate clear, timely communication regarding case status and scheduling.
• Coordinate with carriers and adjusters to ensure reporting requirements and litigation updates are met.
Requirements
Qualifications and Skills
Benefits: Some of our most popular additional benefits at our Firm include: flexible working environment, remote working, paid lunches, paid parking, and a wellness program which includes Corporate sponsored Lifetime Fitness memberships or gym reimbursements.
Compensation is based on experience. Bonus eligible. Firm benefits include 401(k) with matching, medical, dental, vision, supplemental policies, long term care, identity theft and legal services, life insurance, and pet insurance. The firm offers parental leave.
Roberts Markel Weinberg Butler Hailey PC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
RMWBH has been recognized as one of Houston’s Best Places to Work™ and Houston’s Best and Brightest Companies to Work For™.
Roberts Markel Weinberg Butler Hailey PC has provided the experience and service our clients require for their transactional and litigation needs for more than 35 years. Our practice areas include community associations, labor and employment for business owners and employers, professional liability, directors and officers litigation, fiduciary litigation, commercial litigation, probate and estate planning, elder law, appeals, construction law, corporate matters and real estate transactions.
Clients come to us because they trust us to accomplish what we say we will. From the boardroom to the courthouse, the firm’s established experience, commitment to exemplary service and sincere approachability set us apart from other law firms.
Our seasoned risk-management philosophy emphasizes litigation avoidance through corporate-compliance efforts and pragmatic business decisions. The firm is A-V rated and listed on Martindale-Hubbell’s list of Preeminent Law Firms. Several of our attorneys have been recognized in their areas of specialization by the Texas Board of Legal Specialization.
Roberts Markel Weinberg Butler Hailey PC was formed by the merger of two well-established Texas law practices.
Butler | Hailey was founded in 1980 and focused its practice on representing community associations, condominium associations, developers and builders.
Roberts Markel Weinberg PC was founded in 1981 as a full-service civil law firm handling transactional and litigation matters throughout the state of Texas.
With offices in Austin, Dallas, Houston, and San Antonio, the firm includes more than 43 lawyers with diverse practice areas and backgrounds who have the experience, maturity and legal skills to handle a wide range of legal issues.
Since our inception, we have provided our clients with practical and efficient solutions to help them grow along with us.
