A well-established legal firm is seeking a highly consistent and seasoned Litigation & Commercial Secretary to provide dedicated support. This role is ideal for a professional who thrives in a high-pressure environment and possesses the technical expertise to manage complex commercial documentation and high-volume litigation files with minimal supervision.

Key Responsibilities

• 
  Executive Legal Support:
  Provide comprehensive secretarial support almost exclusively to a Senior Commercial and Litigation Director, ensuring efficient workflow and file management.

• 
  Complex Document Production:
  Execute high-speed Dictaphone typing and advanced formatting for commercial agreements, including tracking changes and managing detailed commentary.

• 
  Litigation Management:
  Prepare and process High Court and Magistrates Court pleadings, notices, affidavits, default judgement requests, and warrants of execution.

• 
  File & Diary Administration:
  Maintain a rigorous diary system for approximately 500 active files, ensuring all deadlines and court dates are strictly adhered to.

• 
  Stakeholder Communication:
  Screen incoming calls and professionally engage with debtors and sheriffs to facilitate file progress.

• 
  Digital Integration:
  Utilise AJS software for accounting and file management, and leverage Caselines for digital document uploading.

• 
  Compliance & Governance:
  Assist with FICA screening processes and ensure all documentation meets the firm’s quality and regulatory standards.

Requirements

• 
  Experience:
  10–15 years of experience as a Legal Secretary within both Commercial and Litigation departments.

• 
  Technical Skills:
  Expert-level Dictaphone typing and advanced proficiency in MS Office (specifically tracking changes in Word).

• 
  Litigation Knowledge:
  Deep understanding of High Court and Magistrates Court procedures and documentation.

• 
  Professionalism:
  A reliable, punctual, and hard-working individual with a professional disposition.

• 
  Logistics:
  Reliable own transport is essential.

• 
  Clearances:
  Must be willing to undergo criminal record and credit bureau screening.

Preferred Qualifications

• 
  Proficiency in
  AJS
  accounting and file management software.

• 
  Practical experience using
  Caselines
  for court submissions.

• 
  Prior experience handling
  FICA
  screening and compliance documentation.

Required Software Skills

• 
  AJS

• 
  Caselines

• 
  MS Office Suite (Advanced Word)

• 
  Dictaphone Typing Software

Benefits

• 
  Compulsory provident fund with a 5% employer matching contribution.

• 
  15 days annual leave, plus additional discretionary days granted during the annual December/January office closure.

• 
  Discretionary performance-based bonus depending on the firm's financial performance.

• 
  A stable, professional firm offering a dedicated desk supporting senior leadership.