• 
  Develop and manage the
  annual community events calendar in collaboration with the HOA sanctioned
  Clubs, Property Manager and Board of Directors.
• 
  Act as club
  l
  iaison and provide assistance to HOA sanctioned
  Clubs.
• 
  Develop an annual or seasonal social events calendar
  for board approval.
• 
  Source and negotiate
  with vendors, entertainers, caterers, and decorators; manage contracts
  and coordinate logistics for all events.
• 
  Oversee event setup,
  day-of execution, and cleanup, ensuring a seamless experience for all
  residents.
• 
  Track all event-related
  income and expenses; maintain events within approved budgets and provide
  detailed financial summaries to the Property Manager and Board.
• 
  Serve as the primary
  point of contact between the Association and all resident clubs and
  organizations.
• 
  in managing the events
  calendar by meeting with club leaders, ensuring conflicts are proactively
  identified and resolved.
• 
  Facilitate club access
  to clubhouse facilities, equipment, and resources in accordance with
  Association policies.
• 
  Manage time to prevent going over 40 hours/week in
  any given work week. Take breaks off the clock if working a shift 8 hours
  or longer to avoid exceeding 40 hours/week.
• 
  Assist in office coverage when another office
  employee is out on vacation. Board expectations are for this position to
  work from the office, not home, and only approve hours off site for
  preparation for an event.
• 
  Recruit and coordinate volunteers for event setup,
  execution, and cleanup before events to save time.
• 
  Gather resident feedback to improve future events.
• 
  Foster an inclusive, welcoming environment for all
  residents.

Qualifications
& Requirements

• 
  Demonstrated ability to
  work collaboratively with volunteers, committees, clubs, and community
  stakeholders.
• 
  Financial tracking
  skills; ability to manage multiple events within set budget parameters.
• 
  Proficiency in
  Microsoft Office Suite (Word, Excel, Outlook); experience with community
  management software or event ticketing platforms is a plus.
• 
  Excellent written and
  verbal communication skills, including the ability to create engaging
  promotional materials and speak comfortably in front of groups.
• 
  Highly organized,
  detail-oriented, and able to manage multiple priorities simultaneously in
  a fast-paced environment.
• 
  Warm, outgoing, and
  energetic personality with a genuine passion for creating community and
  enriching the lives of active adults.
• 
  Flexibility to work
  occasional evenings, weekends, and holidays as required by the event
  calendar.
• 
  Must successfully pass
  a background check and drug screening.